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Commissioners review draft RFQ/RFP policy; staff to prepare resolution for future approval
Summary
County staff briefed commissioners on a draft procurement policy for RFQ/RFP use and scoring; commissioners asked for language that preserves discretion and discussed converting the policy to a resolution so the county can use it on a project-by-project basis.
County staff provided an update on a draft procurement policy that clarifies how Clay County will use requests for qualifications (RFQs) and requests for proposals (RFPs), including scoring, minimum-respondent thresholds and an emergency procured exception.
The presenter — identified in the record as Tyler — told the board the RFQ process must be used for each project but that the commission retains discretion about whether a minimum of three respondents is required for selection. Tyler said he simplified the scoring by applying a numerical adjustment so the “lowest score…
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