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Borough awards $677,804 elevator modernization contract; staff say work will extend life about 10–15 years
Summary
After a qualifications‑based procurement that drew a single proposal, the Assembly authorized modernization work at Providence Kodiak Island Medical Center and Kodiak Middle School. Staff said lead time for parts is roughly 26 weeks and that change orders beyond 5% will require mayor/Assembly involvement per borough code.
The Kodiak Island Borough Assembly on March 6 authorized the borough manager to execute a multimillion‑dollar modernization package (two separate contracts combined in the proposal) with TK Elevator Corporation, with a not‑to‑exceed total of $677,804.45. The award follows a qualifications‑based solicitation and architectural review board consideration after only one contractor submitted a proposal.
Procurement and scope Engineering and Facilities staff said replacement parts for the borough's existing elevator equipment are discontinued or increasingly difficult to procure, making modernization the most cost‑effective way to preserve the existing infrastructure and improve safety and reliability for users. The solicitation was advertised Jan. 6, 2025, with a mandatory pre‑proposal meeting on Jan. 22 and a proposal opening on Feb. 4. The E&F office forwarded the received proposal to the architecture review board, which recommended award. Patricia Valerio gave the cost breakout: $437,828.45 for Providence Kodiak Island Medical Center and approximately $239,009.76 for Kodiak Middle School.
Schedule, life extension and change‑order limits Staff estimated parts lead time at about 26 weeks and total out‑of‑service windows of roughly six weeks for the medical center and three weeks for the middle school. Valerio and other staff said the modernization should extend elevator service life roughly 10 to 15 years. Borough code 3.3100 (discussed by staff) requires the mayor and deputy providing officer or Assembly involvement for change orders exceeding 5% of the contract or $50,000, whichever is lower; staff confirmed they do not foresee immediate change orders but noted the assembly will be re‑engaged if higher change orders arise.
Assembly discussion Members thanked E&F staff and the architecture review board for the procurement process and asked for clarity on change‑order dollar thresholds and expected life extension. Assemblymember Whiteside asked whether it would have been more cost‑effective to include the frequently failing Main Elementary elevator; staff replied the current contract covered elevators stakeholders prioritized and that an earlier procurement had included additional elevators that were subsequently adjusted.
Next steps Staff will execute the contract, coordinate outage windows with facility managers and monitor for required change orders per borough code.
