Evansville water utility board approves final contract adjustment, moves funds to cover bond fee and computer services
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Summary
At its Jan. 21 meeting, the Evansville Water and Sewer Utility Board approved a $60,377.13 decrease to a Miller Pipeline contract, the consent agenda (including a $202,200 just-compensation payment), and two reappropriations totaling $135,000 to cover an IURC fee; a separate reallocation for computer services was also approved.
The Evansville Water and Sewer Utility Board on Jan. 21 approved a final contract adjustment that reduced a Miller Pipeline LLC water-main contract by $60,377.13, adopted its consent agenda (which included payroll, vouchers and a $202,200 just-compensation payment), and approved two budget reappropriations including $135,000 to pay a regulatory fee.
Board members voted unanimously to accept a change order that decreased the contract for the Upper Mount Vernon Road Phase 1 — Red Bank Road and New Harmony Road water main replacement project by $60,377.13. Ryan Meyer, a staff member who presented the item, told the board the change order created three new pay items encountered during construction, adjusted all existing pay items to actual quantities and increased the contract time by 167 calendar days. Meyer said the board applied 37 days of liquidated damages because the work was not completed within the original contract term. He said much of the time extension stemmed from early material procurement issues and inclement weather, and that construction is complete. Meyer said the adjustment amounted to about a 1.5% decrease from the original contract amount.
The board approved the consent agenda by voice vote. The consent package included the minutes of the board’s Jan. 7 meeting; payroll registers for the weeks ending Jan. 5 ($215,879.21) and Jan. 12 ($432,177.03); the accounts payable voucher register dated Jan. 21; a pay request found in Appendix A; change order number 1 for the Senate Avenue/Petersburg at Weber and Campground Road water main replacement project (project reference U1023), recommended by Jennifer Kane and Ryan Meyer; a statement of just compensation in the amount of $202,200 to Evansville Vandenberg School Corporation; and acceptance of water and sewer maintenance and approval.
On budget items, the board approved a reappropriation of $135,000 from remaining water salary funds to contractual services in the water administration budget to pay the Indiana Utility Regulatory Commission (IURC) fee for a bond that closed in December 2024. Anna Moore and Keith Penney recommended the reappropriation; Penney explained the intent was to pay the invoice out of 2024 funds rather than carry it into the 2025 budget.
The board also approved a reappropriation for the computer services budget at the recommendation of Adam Moore and Keith Penney. Keith Penney said the computer services account had been short earlier, and the reallocation will move remaining salary funds into contractual services to cover the shortfall; he said this would be the last reallocation of that type for the department. The transcript did not specify the dollar amount for the computer-services reappropriation.
No public comments were recorded during the meeting. The board set its next meeting for Feb. 4, 2025 at 3 p.m. in the same meeting room, then adjourned.
