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Quarterly IT report: multiple alert and caution projects; KBI rebuild to be recast, KDWP SmartCop near completion
Summary
State IT leaders presented the January–March quarterly portfolio to the Joint Committee on Information Technology, reporting five completed projects and multiple projects in alert or caution status, and noting that KBI will recast its incident reporting rebuild to a migration approach.
State IT leadership presented the January–March quarterly project report to the Joint Committee on Information Technology, listing five completed projects, multiple projects in caution or alert status and an array of active initiatives across cabinet agencies.
Jeff Maxson summarized the quarterly portfolio: five completed projects, 16 active projects and 18 approved projects; two projects were on hold and eight were in planning. The report listed projects in alert status that included the Department for Children and Families (DCF) child support replatforming, the Kansas Department for Aging and Disability Services (KDADS) hospital electronic health record rollout, the KDHE early childhood data integration (Clarus), a Pitt State student management cloud implementation and the Kansas Department of Wildlife and Parks (KDWP) SmartCop record management system.
Maxson and agency CIOs briefed the committee on individual projects. KDWP CIO Jason Nixon said SmartCop had completed most modules and was testing the final case/incident reporting module with a plan to finish in the next quarter, aiming for availability before the main hunting season. He said key integrations — including U.S. Coast Guard boating accident uploads and licensing lookups — had been completed.
KDADS hospital EHR work was described as moving from two hospitals to four and the vendor (reported by staff as WellSky) added modules beyond the original scope; staff reported the scope change drove the cost increase. A committee member asked for vendor details and for KITO to include subcontractor information in public reporting going forward.
DCF’s child‑support replatforming was categorized in alert status for cost and schedule overruns tied in part to data conversion from a mainframe; Maxson reported that project’s planned budget was about $11.7 million with current actuals around $12.7 million during the quarter and that the project was undergoing a recast process.
KBI staff reported they will change their approach to the incident‑based reporting system: rather than running legacy and new systems side‑by‑side, they will migrate data from the legacy platform to the new system before going live; the agency expects to recast the schedule and target go‑live in a subsequent reporting cycle.
Several projects were listed in caution status, including the KBI rebuild, pension administration modernization work for the Kansas Public Employees Retirement System (Capers), the Kansas Department of Revenue alcohol beverage control modernization and the KDOT crash data system replacement. CAPERS and KDOT staff briefed the committee on scheduling and technical challenges, and KDOT said the crash system effort will require a recast plan because of complex validation rules and NEIM/NIEM (data exchange) work.
The committee discussed procurement and oversight questions: whether OITS has the authority to require agencies to use statewide services, how statewide contracts and task orders are selected, and whether the state enforces the existing statute that centralizes telecommunication services. Maxson said governance, service catalog clarity and service‑level agreements are priorities of an OITS service‑management project intended to define roles and expectations with agencies.
The committee also made a procedural motion to recess for executive session to discuss cybersecurity matters reported by several agencies.
