Springfield School Board Approves Personnel, Trustee Appointments, Roofing Contracts and Compensation Items; Several Change Orders Granted

At its meeting, the Springfield School District board approved a package of motions covering personnel, appointments, construction contracts and compensation items. Most motions passed unanimously by recorded voice or roll-call votes.

Key approvals included the personnel report, which the board approved by motion. The personnel report included the resignation of one noncertified staff member, employment of three noncertified staff members, employment of three long-term substitute teachers and five requests for leave under the Family and Medical Leave Act. The personnel motion carried 8–0.

The board accepted the resignation of Kevin Keenan as secretary of the board of school directors, effective immediately, and appointed Jennifer Flynn to complete Keenan’s term through June 30, 2025; both measures were approved 8–0.

The board also voted to accept a proposed settlement agreement for student 13791; the board noted it had been briefed but said details could not be discussed in public. That motion passed 8–0.

On higher-education governance, the board approved a Delaware County Community College resolution appointing three trustees: Alex Brown (term ending 06/30/2031), Gail Lehi Heinemayer (term ending 06/30/2031) and Tiffany P. Bowen (term ending 06/30/2028). That resolution was approved by roll-call vote and carried 8–0 (board members recorded as voting “aye” on the record).

Contract and construction approvals included: - A $25,000 proposal from Roof Systems Consultants (RSC) for construction administration services on the Scenic Hills roofing project. The board approved the RSC contract 8–0. - A construction bid from Artitter Roofing for $626,959 for the Scenic Hills roof recover and replacement project; the motion carried 8–0. Board staff said the work will be a single “recover”—a membrane overlay allowed under current project constraints—rather than a full tear-off, which staff said would be substantially more expensive and trigger code-related additional work. - Change order No. 2 from Clipper Pipe and Services to the E.T. Richardson Middle School HVAC project, in the amount of $40,187.28, for additional HVAC work including three unit vents and replacement ductwork; the change order also included a $12,000 credit to the district tied to a township business privilege tax that contractors repaid to the district. The board approved the change order 8–0. - Change order No. 31 for Ford Electric, resulting in a refund to the district of $1,960.76 (a contractor credit related to the township business privilege tax); the board approved the change 8–0.

The board also approved an agreement to retain Employment Practices Outsourcing LLC to provide consulting services related to collective bargaining negotiations with the Springfield Education Association; the board said the district has used these consulting services in prior negotiation cycles. That agreement passed 8–0.

Finally, the board set compensation schedules for the Springfield and Morton tax collectors for 2026–2029 as required every four years; the motions passed 8–0. The compensation schedules were read into the record during the meeting.

Votes at a glance (selected items): - Consent agenda: approved, motion carries 8–0. - Personnel report (resignation of 1 noncertified staff; hire of 3 noncertified staff; 3 long-term subs; 5 FMLA leaves): approved 8–0. - Resignation of Kevin Keenan, board secretary (effective immediately): approved 8–0. - Appointment of Jennifer Flynn to complete secretary term through 06/30/2025: approved 8–0. - Settlement agreement for student 13791 (details not discussed publicly): approved 8–0. - DCCC trustee appointments (Alex Brown; Gail Lehi Heinemayer; Tiffany P. Bowen): roll-call vote recorded as unanimous (8–0). - Agreement with Employment Practices Outsourcing LLC for collective bargaining consulting: approved 8–0. - RSC construction administration proposal, Scenic Hills roofing: $25,000; approved 8–0. - Artitter Roofing low bid for Scenic Hills roof recover: $626,959; approved 8–0. - E.T. Richardson change order No. 2 (Clipper Pipe & Services): $40,187.28 additional; includes $12,000 credit to district; approved 8–0. - Ford Electric change order No. 31 (refund to district): $1,960.76; approved 8–0. - Springfield and Morton tax collector compensation schedules for 2026–2029: approved 8–0.

Board members and staff who spoke about the construction items included Pete Olson/Olsen (facilities/consultant role on record) and other facilities staff; staff described the roofing work as a recover that will avoid a full tear-off and noted the Scenic Hills building dates to the late 1950s with a 1990s addition. Several board members thanked facilities and operations staff for storm response and building maintenance during recent cold snaps.

All recorded motions in the meeting carried by unanimous votes where recorded; the board did not record any failed motions during this session.