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Shawnee Mission board approves $8.55 million multi-year HVAC control system upgrade
Summary
The board approved a phased, multi-year contract to replace aging HVAC control servers and standardize controls across district buildings; the contract is estimated at $8,546,105 plus a 5% contingency and will be funded from capital funds.
The Shawnee Mission School District board on Tuesday approved a phased, multi-year contract to replace the district’s aging HVAC control systems and consolidate multiple vendor platforms to a single cloud-based control system.
The administration recommended awarding the work to Vendor Elite Automation LLC at an estimated total implementation cost of $8,546,105, plus an additional 5% contingency to cover unforeseen scope items. District staff said the expense will be paid from capital funds and that the work will be phased over three years.
“From that point, there really hasn’t been an upgrade to the large data server, the brains of the HVAC controls,” said Tyler Club, a district staff member who described the controls as largely unchanged since the early 1990s in some buildings. Club said consolidating platforms will reduce the manpower needed to manage system settings across dozens of buildings and allow district technicians to push global changes (for example, districtwide outside-air settings) rather than individually updating each building system.
Administrators said the project will replace distribution, data-storage and security-related switches tied to building controls and allow more remote monitoring and secure cloud access. Board members asked whether the 5% contingency was sufficient; staff said vendor pricing was locked and the contingency covers unforeseen scope additions rather than inflation.
The motion to approve passed by voice vote, with the board chair announcing “Motion carries 6–0.” District staff said the upgrade follows a planned capital improvement cycle and will enable more consistent temperature and ventilation management across the district’s buildings.
The board approved the item as presented; staff will manage the phased implementation and return to the board for any significant adjustments in scope or budget.
