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County administrator outlines ARPA obligation status, commission approves re‑obligations and task order
Summary
Saline County reported 92.5% of its $10.53 million ARPA Coronavirus Local Fiscal Recovery Fund awarded has been spent or obligated. The commission approved RFA 2024-175 to reallocate roughly $14,977.40 and to authorize related tasking; staff will return on Dec. 30 with final memoranda to protect unobligated funds.
County Administrator Philip Smith Haines briefed the Saline County Board of Commissioners on Dec. 17 about the county’s American Rescue Plan Act (ARPA) Coronavirus Local Fiscal Recovery Fund allocation and requested approval of re-obligations and a task order.
Haines said Saline County was awarded $10,532,367 under the Coronavirus Local Fiscal Recovery Fund and that “over 92 and a half percent of the funds have gone out the door to projects in this community.” He told commissioners a small balance remained unobligated or unspent and described a request to re‑obligate $14,977.40, most of which — $14,240.70 — remained from the Choose Saline County app project.
Haines outlined proposed uses: $2,357 toward the joint city–county facility study, and a task order with iParametrics for continued federal reporting support originally estimated at about $12,620.40 (he asked for authority to sign a task order in a roughly $10,000 range). Since drafting that item, he said, additional bills surfaced and the task order funding need was likely higher — “now greater than 10,000. It's about $18,000 across 3 different projects,” increasing total reallocation needs to roughly $33,000.
Haines reviewed other adjustments and rollovers: an outstanding vendor W‑9 for a local business redemption of Saline Stars ($69.83), updated billing for Imagine Salina API support (about $15,000 rolling forward), additional invoices on clean-water grants, a NexTech broadband billing change that created an unexpected $12,527.77 available for re‑appropriation, digital equity grant bills totaling approximately $2,578.15, a co-responder pilot program invoice reducing a planned rollover to $64,079.91, and $4,287.67 in Fire District #3 capital assistance funds not yet obligated because construction bids came in higher than expected.
Haines said the county’s consultants (iParametrics) advised that if an obligated project comes in under budget after Dec. 30, 2024, funds may be moved between obligated projects but new obligations cannot be created after that date under Treasury guidance. To avoid losing funds, he said he would present a memorandum of understanding on Dec. 30 to obligate funds for Fire District #3 via a county-administered agreement.
Commissioners approved RFA 2024-175 “as presented” by voice vote, 5-0. Haines said staff would return on Dec. 30 with final paperwork to lock in remaining obligations and the recommended task order for iParametrics.
