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City reports progress on facilities master plan; identifies near-term items and $3 million-plus in future needs
Summary
Finance and facilities staff updated the council on the Phase 1 facilities master plan, work completed in the current budget year, and an estimated $3.0–$3.3 million of future repairs, largely proposed to be funded from internal facilities and proprietary funds.
City staff updated the Cathedral City Council on Jan. 8 about progress implementing Phase 1 of the facilities master plan, work completed in the current fiscal year, staffing additions and identified deferred-maintenance costs that remain for future budgets.
Financial Director Kevin Biersack said the original facilities assessment identified roughly $3.32 million in deferred maintenance across 30 items. After removing a major item associated with the Fountain of Life project (previously categorized as poor condition), staff reported that the remaining deferred-maintenance estimate is approximately $600,000–$700,000 for items not already addressed or scheduled. Staff have already completed about $225,000 worth of items using existing budgets and expect to finish approximately $52,000 more in the current fiscal year; eight items still require future funding, at an estimated total near $3.0 million, of which about $2.6 million would be funded from the city's facilities/proprietary funds rather than the general fund.
Biersack noted the city has added maintenance capacity by converting a supervisory position into two maintenance positions. Eddie Moore, facilities manager, and other staff have overseen completed projects — including repainting pergolas and benches in the town square — and are evaluating larger tickets such as repairs to the public parking structure. When high-dollar work is needed (Biersack said an anticipated parking-structure procurement would likely require a formal RFP), staff plan to leverage the internal facilities fund rather than general fund reserves where appropriate.
Council members asked about second opinions and competitive bids for larger projects; staff said they are soliciting multiple assessments and will use formal procurement for high-dollar work. Council members also asked about additional items that have been discussed previously (for example, a fence at the Public Works building and painting of metal fixtures in the Town Square) and were told those items could be submitted into the upcoming biennial budgeting process, which staff plan to manage in Tyler Munis to improve transparency and departmental inputs.
The update was informational; the council did not take action at the Jan. 8 study session. Staff indicated certain projects will be proposed in the coming biennial budget and that some repairs will be completed using existing operating or maintenance funds.
