Delaware County gaming authority approves treasurer’s report, vendor payments and grant awards; adopts ACH controls

The Delaware County Interactive Gaming Revenue Authority on Dec. 19 approved its November treasurer’s report, authorized a set of vendor payments and signed off on new procedures to process ACH payments, the authority said at a meeting held virtually and at county offices.

The authority approved routine payments to vendors including Majan Technologies ($1,250), Brinker Simpson ($1,490) and Corse Vector ($431) to add ADA compatibility to the authority’s website vendor DeSigware. Board members also approved an internal change to require dual email authorization from the authority chair and treasurer before the county or its fiscal agent initiates ACH disbursements.

The approvals came as Treasurer (name not specified) presented a month-end statement showing a beginning balance of $730,068.93 and a corrected statement ending balance of $721,080.35. The treasurer noted $10,222.48 in payments and $1,233.90 in deposits and credited that about $9,000 in checks remained uncleared at the time the report was printed. The authority moved to accept the treasurer’s report by voice vote.

Why this matters: the authority manages grants funded by interactive gaming revenue and the procedures for moving funds — including ACH setup and check handling — affect how quickly grantees receive payments and the authority’s administrative costs.

In discussion, members described recurring problems with mailed checks and the postal system, and considered asking grantees to pick up checks in person as an option rather than relying exclusively on the mail. Paul, an authority member, said asking grantees to pick up checks would reduce time spent by unpaid board members delivering payments. The authority agreed to offer a pick-up option and to continue mailing checks for grantees who prefer them.

The authority received an update on its ACH transition with TD Bank. Staff described a multi-step onboarding process involving the bank’s online-banking, Business Central and eTreasury units; delays and inconsistent information from different bank teams slowed implementation. The authority reported it has reached the final stage and that staff completed four ACH batches to deliver payments faster, which incurred $40 in batching fees; bank staff have acknowledged two months of erroneously applied monthly fees (about $70) and said refunds would be processed.

Members also discussed posting a consolidated historical grants list on the authority website. The authority’s consultant compiled grant approvals from meeting minutes going back to 2022; the board asked for date-field clarifications (the board settled on using the county-council approval month when feasible) and for minor cleanup before posting a read-only link on the site.

Votes at a glance: the authority recorded voice votes approving routine motions. Specific grant actions approved included: increasing the 2024 food-security and household-security allocation from $175,000 to $180,220 (the authority removed an initial "subject to County Council approval" condition before voting); a $15,000 grant to Health and Educated Incorporated for 2024 food-security and household-security purposes; a $25,000 special grant to the Foundation for Delaware County (motion recorded as subject to County Council approval); and a separate $25,000 special grant to Be Proud Foundation (also recorded subject to County Council approval). All motions were carried by voice vote.

Solicitor Frank Dillon told the authority he reviewed the compiled grantee list and called it "a very impressive list," and the authority asked staff to continue refining the list and the posting process. The meeting also approved the authority’s 2025 meeting calendar and authorized the solicitor to advertise those dates.

The meeting closed with no public comment and several members offering thanks to staff and consultants for the year’s work. The authority adjourned after approving the final motions.