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Council dissolves formal Fling committee, approves sewer lining contract and adopts meeting-time resolution
Summary
At its March 4 meeting the council voted to dissolve the formal Fling committee, awarded a sewer slip-lining contract for phase 1 of a multi-year program, adopted a resolution setting a 9 p.m. regular-meeting end time (effective May 1) and approved multiple consent items; the council also recessed into a closed session.
Highland City Council took several procedural and operational actions at its March 4 meeting, adopting staff recommendations on municipal events, public works contracting and meeting procedures.
Fling committee: The council voted 5'0to 0 to discontinue the formal, ordinance-based Fling committee and directed staff to continue operating the Fling as a staff-led event with volunteer support. City staff said events coordination will remain with the city's events team and staff will invite volunteers for event tasks without maintaining a quasi-public committee structure subject to open-meetings requirements.
Sewer slip-lining contract: Council awarded a contract for the fiscal-year 2025 sewer slip-lining project (phase 1) to the low bidder (contractor name shown in staff file) for $249,850, including a 10 percent contingency, and authorized the city administrator to sign contract documents. Staff said this award covers a Phase 1 package in the Country Club Drive / Clubhouse Drive area and that staff has identified three additional annual phases to continue a multi-year pipeline lining program. The council vote to approve the contract passed without recorded dissent.
Meeting-end resolution: The council adopted a resolution (passed 5'0to 0) setting regular meeting end times at 9:00 p.m., with limited exceptions for scheduled special meetings or emergencies; the resolution takes effect May 1. Council members said they wanted a clearer majority threshold for extending meetings and replaced a previous two-thirds requirement with a simple majority for any extension vote.
Consent agenda and minutes: The council approved consent items, including revised minutes and routine large-purchase ratifications, after one council member requested and the council accepted minor edits to the draft minutes.
Closed session: At the meeting's end the council recessed into a closed session to discuss pending or reasonably imminent litigation and personnel/character matters; the motion to convene executive session passed by council vote.
The sewer contract award and the Fling committee dissolution were the most substantive operational actions recorded; staff indicated follow-up steps include executing the sewer contract, advancing subsequent lining phases in FY26, and implementing the events-process change so volunteers will be coordinated through staff rather than a formal board.
