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Franklin County approves purchase of IMI‑compliant postage machine for treasurer’s office
Summary
The Board approved purchasing a new postage machine to meet USPS IMI requirements for $8,455.04, with associated service and rental agreements paid from the treasurer’s technology fund.
The Franklin County Board of Commissioners approved the purchase of a new postage meter and a service agreement for the treasurer’s office to meet current USPS IMI (Intelligent Mail Indicia) compliance.
Marilyn (recorded in the transcript as “Maryland Stephenson”), identified on the record as the Franklin County Treasurer, told the board the existing postage machine is no longer compliant with the U.S. Postal Service’s IMI standard. The recommended purchase price was $8,455.04; quarterly meter rental was listed at $219.87 and an annual service/update agreement at $928. Treasurer Maryland Stephenson said the county would purchase rather than lease, noting a modest estimated saving of $13.54 under the purchase option as compared with leasing.
Stephenson proposed paying the purchase and agreements from the treasurer’s technology fund; she said that fund had a balance “in excess of $50” as stated on the record and that using it would avoid spending general tax dollars. Commissioners asked how long the old machine had been in service; Stephenson said the machine had been in place since she started in 2017. She also said without the service agreement the county could face periodic update charges when postage rates increase.
Motion and vote: A motion to approve the purchase, associated rental and the service agreement was moved and seconded and approved by voice roll call with all commissioners recorded as voting yes.
