Leesburg commission approves minutes, agrees to revise bylaws language on meeting cancellations

The Town of Leesburg's Technology and Communications Commission approved the meeting minutes with a correction to reflect that John Dinkley, not Rick, was nominated for vice chair. The commission later discussed revisions to bylaw language concerning meeting cancellation and remote participation during inclement weather and agreed to send the revised draft to legal review for consideration at the April meeting.

During "old business," commissioners noted that one bylaw paragraph referred to "public schools" as the trigger for cancellations; the commission agreed to change the reference to "Town of Leesburg offices." Commissioners also discussed how state law limits counting remote participation toward the commission's allowable number of electronic participations; staff said that state rules control whether a remote participation counts against the commission's limit.

Commissioners agreed that a chair or majority vote could cancel a meeting under special circumstances and that the commissioners will not use the allowance to cancel meetings repeatedly. The director said he will apply the language changes and send the draft to legal; the commission expects to vote on the revised bylaws at the April meeting.

Votes at a glance: - Approval of minutes (as amended): motion to approve moved by Ivy; second not specified in the record; outcome: approved (chair: "the ayes have it"). - Motion to adjourn at 7:48 p.m.: motion placed on the record; second not specified in the record; outcome: approved (chair: "the ayes have it").

Commission housekeeping: commissioners were asked to submit short lists of relevant skills and a photo for an upcoming boards-and-commissions networking event (scheduled in commission materials for March 31 at 6 p.m.). The director asked that materials for the event be provided on a short timeline so he can consolidate slides and submit them by his stated internal deadline.