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Votes at a glance: council approves printing/mail contract and Live Oak PUD amendment with park enhancements
Summary
At the May 20 meeting the City Council approved a three‑year contract with Infosend for utility bill print and mail services and approved modifications to the Live Oak master planned unit development that remove a decorative‑lighting requirement and add developer‑funded park amenities; both measures passed on recorded roll calls.
The Hanford City Council recorded two separate, formal approvals during the May 20 meeting: a professional‑services agreement for printing and mailing utility bills, and an amendment to the Live Oak master planned unit development that removed the requirement for decorative lighting and accepted developer‑funded park improvements.
Infosend utility‑bill contract (Consent Calendar item H)
Motion: "Approve agreement for professional services with Infosend at approximately $183,600 annually for utility billing print and mail services for a three‑year contract," as read into the record by staff and moved from the consent calendar.
Tally (roll call): - Yes: Council member Kyres - Yes: Council member House - Yes: Council member Reagan - Yes: Vice Mayor Payton - Yes: Mayor Martinez
Outcome: approved (5–0). Staff noted the city’s incumbent vendor did not submit a new proposal and that the evaluation committee (finance staff) based its recommendation on vendors’ capacity to meet turnaround, postage and presort requirements. One public commenter earlier had asked about the composition of the evaluation committee and about prior costs; staff said the committee was finance department personnel and previous annual mailing costs were about $175,000.
Live Oak master plan / PUD modification and vesting tentative tract changes (public hearing)
Matter: requested modification to Planned Unit Development No. 2005‑04 and vesting tentative tracts 865, 881 and 912 to remove a requirement for decorative lighting and to accept alternate lighting and park‑improvement contributions proposed by the developer.
Developer proposal: two amenity packages were described to council. Both included solar park lighting and solar bollards, picnic tables and grills; one package included outdoor exercise equipment while an alternate package substituted concrete play/amenity features (shown as concrete "amenities" in the staff presentation). Staff and the developer provided maps of proposed amenity locations. The developer had increased its financial contribution toward park enhancements after follow‑up meetings with staff.
Motion: Councilmember moved to approve the alternate package (the second option) with the concrete amenity in place of exercise equipment and to authorize staff to modify conditions of approval accordingly.
Tally (roll call): - Yes: Council member Kyres - Yes: Council member House - Yes: Council member Reagan - Yes: Vice Mayor Payton - Yes: Mayor Martinez
Outcome: approved (5–0). Staff said the approved action alters the tract resolutions and will change the prior $150,000 assumption because the developer’s revised proposal exceeds that figure; final language will reflect the amenities chosen by council.
Other consent votes
Council approved consent calendar items A through I with item H handled separately; the motion to approve A–I (omitting H for separate consideration) passed on a roll call vote 5–0 prior to the separate H vote.
Documentation and next steps
Staff recorded the approvals and said revised conditions and resolution language will be prepared and returned to the council. No ordinances or resolutions numbers were assigned in the meeting record; staff said they will update the formal files to reflect the revised tract resolutions and the professional‑services contract execution.
