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Peoria Unified moves toward hosted volunteer and visitor screening system; board to consider cooperative purchase
Summary
District staff demonstrated a visitor and volunteer management platform (Raptor) and outlined a plan to move volunteer background checks and visitor screening to a hosted system; the item will go to the board for procurement approval.
Peoria — Peoria Unified staff demonstrated a hosted visitor and volunteer management system at the Feb. 13 meeting and outlined next steps ahead of a planned procurement vote. The platform shown would let volunteers apply online, upload fingerprints for higher‑clearance roles, and allow front offices to screen visitors against the national sex‑offender registry and the district’s restricted list.
What the system does Staff showed the volunteer workflow: an applicant creates an account, provides demographic details, selects schools and whether they request Level 1 (basic) or Level 2 (fingerprint) clearance. Level 2 applicants would upload a fingerprint card; the vendor would complete the background check and the district would verify the IVP clearance. Approved volunteers would appear in a portal showing hours and approved events. Visitors checked in through a kiosk would be screened against the national sex‑offender registry and the district’s own banned/ordered‑protection lists.
Why it matters District leaders said the hosted system would centralize volunteer records, reduce front‑office processing time, and allow site administrators to manage event‑level volunteer assignments. Board members asked about turnaround time for checks (staff said a 24–48 hour goal for volunteer checks, noting current fingerprint processing can take weeks) and about which background databases the system queries. The district said it would maintain an internal restricted list (for trespass orders or safety reasons) that the kiosk would flag.
Next steps The district is bringing a cooperative procurement item to the board for approval and said it will coordinate implementation with human resources, school administrators and the vendor. Staff also noted that visitor kiosks will generally be used for daily front‑office check‑ins; large events will continue to use staff‑managed sign‑in processes.
Ending Board members welcomed the efficiency gains and requested staff ensure fast turnaround, clear parent communications and training for front‑office personnel before districtwide roll out.
