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Council rejects Kelly Court construction bids; commission to review redesign and repair plan before future award
Summary
Following the City Council's rejection of bids for CIP 619 (Kelly Court improvements), staff told the Parks and Recreation Commission it will return the project for commission review in April so the public and stakeholders can comment on court design, hours and use policies; the change delays reopening of two closed pickleball courts.
City staff told the Parks and Recreation Commission that City Council rejected all construction bids for Capital Improvement Program project 619 (Kelly Court improvements) and directed staff to return the redesigned project to the commission for additional public input before a construction contract is awarded.
The proposed Kelly Court project would renovate existing pickleball, tennis and basketball courts with new surfacing and restriping and would have allowed the city to reopen two currently closed pickleball courts. Staff said council's action to reject bids came at a February 25 council meeting and that staff is preparing a commission agenda item for the April meeting to give stakeholders another opportunity to review the project design and the court-use policies attached to it.
Staff plans to notify existing stakeholder contacts, including the stakeholder group that helped establish current court-use policies and hours, and said it would post signs at the courts and reach out to registered pickleball players. The director said staff currently has contact information for "several hundred" pickleball members and will share the April agenda item with them.
Commission discussion focused on process and timing. Several commissioners urged earlier commission involvement on CIP projects that affect park uses and asked whether structural changes to CIP timelines or a liaison with Public Works could improve coordination. The city attorney and staff said the municipal code places CIP oversight in staff and council processes but that expanded commission involvement is feasible if council directs the change or if staff adjusts its internal timelines; staff warned such a change could delay project award and construction timelines.
Commissioners suggested inviting user groups to present to the commission as an informational item before council-level budget decisions, and one commissioner asked staff to offer community groups a presentation slot in April or May to provide a "dry run" of proposals that might later go to council. Staff agreed to explore direct outreach to interested community groups and the feasibility of posting on-site notices at affected facilities.
Other items staff said will return to the commission in April include a Contract Class Program and LiveHermosa recreation-brochure review and a future discussion of park hours; the South Park slope/irrigation CIP (CIP 603) was also discussed and staff said it will coordinate with Public Works to clarify project scope and any changes since earlier presentations.
No formal commission action was taken on CIP 619 at the March meeting; staff will present the item for formal commission review in April and then return it to council for a future award action.
