Board reviews first read of new visitor/provider policy (KM) addressing outside service providers and classroom access

Geary County Schools presented a first reading of a proposed revision to policy KM to clarify access and services provided by outside agencies, providers and observers in district schools.

Assistant superintendent Miss Eichorn (presenting) said the new draft distinguishes routine classroom observations and short‑term visits from ongoing third‑party service delivery during the school day. The draft emphasizes the district’s responsibility to preserve instructional time and the integrity of the learning environment while remaining a partner with outside providers when appropriate.

The policy draft described three common scenarios: short observations with releases and screening on file; formal memoranda of understanding (MOUs) that provide outside agencies space in the school to deliver services; and requests for an outside provider to remain in the classroom for extended or daily service. The draft directs administrators to prioritize student privacy, FERPA protections, reporting obligations (for incidents such as restraint or seclusion) and potential ethical or billing conflicts when outside providers bill for services the district may provide.

Miss Eichorn said district practice has been to permit observations and to provide space for outside services where appropriate; the proposed language aims to make that practice consistent across schools. Board members asked whether virtual/remote services are covered; the presenter said telehealth and remote services are included and the district will continue to permit virtual one‑on‑one services with parent releases.

The policy was offered for first read; KASB (Kansas Association of School Boards) reviewed the draft, the presenter said. No board action was taken; staff will return with a second read and formal adoption language.