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FLVS staff preview consent-contract items: Workday renewal, Omnia IT award and Kaltura multimedia contract
Summary
Staff told trustees that the Sept. 30 consent agenda will likely include a multi-year Workday renewal, use of a new Omnia cooperative IT award and a proposed Kaltura multimedia services contract; negotiations remain ongoing and some items may be deferred to December.
Joanne Serra, senior director of procurement and contracting, reviewed four contract-related consent items staff expects to present at the Sept. 30 board meeting.
Serra said the first item is a proposed renewal of the financial and human-resources SaaS system contract with Workday. "We have been contracting with Workday since 2014," Serra said, and the contract allows for three-year renewal options by order form. Serra said current negotiations are underway and the renewal "doesn't really take place or doesn't have to take place till December," so the item may remain on the Sept. 30 agenda or be pushed to December depending on negotiations.
Serra said staff will ask to authorize use of cooperative agreements for IT hardware, software and services and will replace an expired agreement with a new Omnia award that the City of Mesa issued for information-technology solutions and services. On increases in contract-spend authority, Serra said there is nothing currently pending; the standing agenda item will "drop off" if no increase is required.
Finally, Serra said staff will seek approval to enter a new contract with Kaltura for multimedia distribution and management services. She said Kaltura is the existing vendor and that the award is being sought under the technology exemption. Serra described the service as hosting "over 30,000 assets that are used for licensing and streaming of audio and video solutions that are aligned to our courses," supporting virtual classrooms, lecture capture, webinars and live events. The Kaltura contract expires on Dec. 18, and Serra said negotiations will continue; if not resolved, the item could be deferred to December.
Dr. Louis Algaze and other staff said materials and final contract terms will be provided to trustees ahead of the Sept. 30 meeting for consideration.
