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OMA says new licensing portal, ISO/IEC 17025 lab accreditation and patient services changes coming this fall
Summary
At a July advisory meeting, the Oklahoma Medical Marijuana Authority told its Executive Advisory Council it will launch a unified licensing and inspection portal this fall, pursue ISO/IEC 17025 accreditation for its QA lab and named a new patient services director to streamline patient licensing.
The Oklahoma Medical Marijuana Authority told its Executive Advisory Council on July 9 that it plans to launch a unified licensing and inspection portal this fall and is pursuing ISO/IEC 17025 accreditation for its quality-assurance laboratory.
The updates — delivered at a regularly scheduled advisory meeting — outlined a timetable for centralizing licensing, inspections, compliance records and patient services into a single portal. The agency also introduced Alicia Shaw as its new director of patient services and said it has contracted with ANAB (the ANSI National Accreditation Board) to perform an on-site audit for its QA laboratory in July.
OMA staff said the new portal, targeted for launch in the second quarter of the agency’s fiscal year (this fall), will host licensing, inspection and administrative-action records in one place. The agency said inspection reports will be available in licensees’ portals and that the public will be able to look up court actions against commercial licensees. The agency also said patients will see a smoother application flow and that barcodes will appear on new or replacement patient cards issued after Nov. 1, 2025.
“We are continuing to build out the new licensing and inspection software and are still on target for launch the second quarter of the fiscal year, which is, this fall,” the chair said. The chair added that once the portal launches, “all licensing, inspection, compliance, and administrative action information will be in 1 place.”
Lee Rhodes, OMA’s chief science officer, described progress on the agency’s QA lab accreditation, saying the agency has contracted with ANAB and scheduled an on-site audit in July. Rhodes said he anticipates the accreditation will follow promptly after a successful audit.
Alicia Shaw, introduced as OMA’s patient services director, described her background in nursing and said her team is working to “streamline processes to hopefully make that a smoother process” for patients. Shaw said she is collaborating with community partners and medical boards to set education modules and to support a physician continuing medical education (CME) portal required by recent legislation.
Council members asked for more detail about which materials and records will be public and when staff turnaround improvements will be reflected in licensing timelines. Agency staff said license-turnaround improvements have been noted by industry stakeholders and are continuing as new processes and staffing changes take effect.
The council approved minutes from the April 11, 2025 meeting before the operations updates were delivered.
The agency said more detailed features, including searchable inspection reports and final legal orders, will be published in the new portal once it is available this fall. Staff said preliminary documents used during enforcement (for example, petitions initiating fines) are not posted publicly while the legal process is pending; final orders will be published after completion of legal steps.
