Orangeville council adopts new PTO schedule, formalizes insurance buyout and approves community projects and reimbursements

Orangeville City Council on July 10 approved a revised paid time off (PTO) accrual schedule and added an in-lieu-of-insurance payment to the city personnel policy, along with a series of routine approvals and reimbursements affecting the city budget and community amenities.

The changes to the personnel manual were adopted by unanimous vote after staff presented accrual rates and usage rules. Amanda, city staff, summarized the main provisions: “each permanent full time employee shall accrue annual leave at the following rate: 0 to 1 years is 12 days of PTO accrual… 7 to 9 years is 15 days…and 10 plus years is 18 days,” with specified biweekly and monthly hour equivalents. The policy also consolidates sick and vacation into PTO, sets maximum accrual caps (120 hours for full-time, 60 hours for part-time) and requires a doctor’s certification for sick absences of three or more consecutive workdays unless the mayor grants leave for extenuating circumstances.

The personnel changes were submitted as Resolution 2025-8a (amending section 10, Leaves and Absences) and carried on a three-member roll call of councilmembers present. City staff also moved to add the previously approved in-lieu-of-insurance payment to the written personnel manual as Resolution 2025-9; councilmembers voted to add the language to the manual so that the practice is reflected in policy.

Votes at a glance

- Approve bills and warrants — motion by Councilmember Kevin; seconded; unanimous approval (ayes recorded: Doug; Tracy; Kevin). This routine motion passed. - Approve enterprise hearing minutes (06/10/2025) — motion by Doug; seconded; unanimous approval. - Approve…