Building committee approves minutes, contractor invoices and architect team submissions

The Stoughton Elementary School Building Committee on July 9 approved the minutes of its June 11 meeting, authorized payment of consultant invoices totaling $543,573.68 and voted to submit the Vertex project team roster to the Massachusetts School Building Authority for approval.

The committee voted unanimously to accept the minutes of June 11, 2025. At the meeting the financial working group recommended payment of three invoices: Vertex invoice 11931 for $178,044 (recoup/contract adjustment), Vertex invoice 119-32 (three parts) totaling $50,869.50, and DRA invoice number 17 for $314,730.18 for June design-development services. The finance working group member who presented the recommendation said the subcommittee had reviewed the bills and was "satisfied that these invoices were in accordance with the contract requirements" and moved to recommend payment.

A roll-call tally announced at the meeting recorded 11 yes votes and 1 no on the invoice package; one member was present but did not register a response, the chair said. The committee therefore recommended payment of the three invoices totaling $543,573.68.

Separately, the committee voted to approve and submit the Vertex team for MSBA review. The staff listed for submission were Tim Bonfati as principal-in-charge, Brian Kelly as project executive and Eric Rubin as project manager. Committee members voted by roll call in favor of submitting the Vertex staff list to MSBA.

Why it matters: the invoice approvals and MSBA staff submission keep the project on the design-development track and maintain payables to the design and project management teams. The committee’s motions also reflect recommendations from its finance and working subcommittees.

Meeting context and next steps: the committee noted the finance subcommittee reviewed the invoices on July 3. Committee members asked for and were given clarification that the feasibility-phase reconciliation items are complete and not expected to continue rolling forward. The Vertex team submission will be transmitted to MSBA for its review and approval as part of the project’s ongoing design-development phase.

Votes at a glance: - Approval of minutes (06/11/2025): outcome — approved (unanimous for those present). Motion/second: not specified in record. Tally: unanimous for those present. - Invoice payments (Vertex 11931, Vertex 119-32, DRA invoice 17; total $543,573.68): outcome — approved. Motion/second: moved by financial working group representative; second not specified. Tally: yes 11, no 1, one present but did not answer. - Approval/submission of Vertex staff to MSBA (Tim Bonfati, Brian Kelly, Eric Rubin): outcome — approved (roll-call aye votes recorded). Motion/second: motion and second recorded; specific mover/second not specified in public record.

All three actions were presented as committee recommendations or votes during the open meeting; financial backup and invoice detail were reviewed by the finance subcommittee beforehand.