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Council authorizes $231,800 amendment for Fire Station 4 design; part of cost to be covered by 2024 tax note
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Summary
Council approved an amendment to the architect contract with Hayford Welker for additional design and bid assistance for Fire Station 4 at a cost of $231,800; $110,600 to come from a 2024 tax note and $121,200 to be funded from a proposed CO bond or, if not issued, from fund balance.
The City Council authorized a $231,800 amendment to the existing AIA B101 agreement with Hayford Welker Architects so the firm can complete 95% construction documents, provide a guaranteed maximum price (GMP) package and assist with bid/GMP preparation for the new Fire Station 4.
Fire Department staff said the amendment takes the project from schematic design to 95% construction documents to enable a construction manager at-risk (CMAR) to prepare a GMP. The council approved the amendment 3-2.
Chief presenting the item said: "This amendment would allow us to go to 95%, construction documents and also cover, their bid, preparation, to assist a CMAR and coming up with the guaranteed maximum price. So, total cost is 231, thousand $800." Staff said $110,600 of that amount will be absorbed by the 2024 tax note and the remaining $121,200 would be charged to the certificate of obligation (CO) bond if that financing is approved; otherwise the amount would come from the general fund balance.
A resident, Lisa Healy, asked council to postpone action on the amendment until after August because she was concerned about public notification and the possibility of a petition that could require the issue to go to ballot. "I feel it's very dismissive of the citizens of Midlothian to go ahead and approve an amendment to a contract when you haven't even gotten the financing," she said.
Council members responded that the intent was to develop documents that would allow the city to obtain a GMP and keep the project moving, whether the financing later comes via a CO bond or other vehicle. The council approved the amendment 3-2; staff said the amendment permits the city to obtain hard construction costs to inform a financing decision and a guaranteed maximum price.
