State data team urges LEAs to finalize year‑end UTREx submissions by July 7, flags address and district‑of‑residence errors

The Utah State Board of Education’s data and statistics team told local education agencies during a June data meeting that the year‑end UTREx finalization window is open and the hard deadline for finalization is Monday, July 7 at 5 p.m.

The team urged LEAs to finalize early — ideally by July 3 — to avoid weekend staffing gaps and to allow time to resolve technical issues. Aaron Brough, director of data and statistics, said as of the morning of the meeting 52 LEAs had finalized at least once and many others remained in progress.

The teams emphasized that fatal validation errors will block student records from the finalized submission and therefore from membership and funding calculations. Two categories of validations were singled out: address validation (S1Dot310/S1Dot398 and related checks) and district‑of‑residence (DOR) level‑2 validations. Riley, who led the address/DOR training, explained that UTREx makes API calls to the Utah Geospatial Resource Center (UGRC) and uses UGRC’s address points and UGRC school district boundaries as the authoritative source for both address validation and district‑of‑residence checks. She warned that an address that appears in Google Maps, USPS, or a county file is not sufficient for UTREx…