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Votes at a glance: Hartland board approves minutes, vouchers, licenses, ordinances, contracts and a water rate increase
Summary
At its June meeting the Village of Hartland Board of Trustees approved meeting minutes, vouchers of $269,578, special‑event and temporary alcohol/operator licenses, two ordinances, a crack‑sealing contract, a 3% water utility simplified rate increase and design/construction management agreements with Keller Inc. (contingent on fee adjustments).
The Village of Hartland Board of Trustees recorded the following formal outcomes during its meeting:
- Approval of minutes: The board approved the minutes for the May 27, 2025 meeting and the June 9, 2025 meeting (one abstention was recorded on the June 9 minutes by Trustee DeBoer).
- Vouchers: The board approved vouchers totaling $269,578.
- Special event and temporary licenses (Saint Charles Fall Fest): The board approved the Saint Charles Fall Fest special event for Sept. 5–7, 2025; a temporary Class B beer and wine retailers license for that event; and a temporary operator (bartender) license for Gavin Taylor III.
- Operator license: The board approved a two‑year operator's (bartender) license for James Lipkowski, set to expire 06/30/2027 as recorded.
- Fireworks permit: The board approved a fireworks permit for Legends at Bristow (event date 08/23/2025). The applicant (Jamie Sandeen, on Zoom) said the village's usual contractor would perform the display and that village fire staff coordinate the detail.
- Ordinances: The board adopted ordinance 05272025‑A amending Section 46‑801 of the Village Code (planned unit development overlay language related to PUD modifications and fees) and adopted ordinance 05272025 amending Sections 22‑168 through 22‑173 and creating Section 22‑174 regulating mobile food vendors. The board also directed staff to update the appendix (fines and forfeitures section) to adjust section numbering.
- Contracts: The board awarded the 2025 crack‑sealing contract to Thunder Road LLC for $47,859.
- Water utility rates: The board approved a Public Service Commission simplified rate increase application allowing up to a 3% increase for the village water utility; the board authorized submission of the simplified increase.
- Construction management agreements: The board approved design and construction management agreements with Keller Inc. for the police/administrative building and the fire station with the stipulation that identified travel and per‑diem line items be adjusted to split costs 50/50 between the two contracts (project executive travel and per‑diem; project manager and project manager travel and per‑diem; superintendent travel and per‑diem). Keller agreed to deliver revised contracts for staff and president review prior to final signature.
Motion and vote notes: many items passed by voice vote. Where the transcript recorded a mover and seconder, the meeting record includes those names; the clerk read back Trustee Churchill as maker and Trustee Pfeiffer as seconder for the Keller contract motion. Abstentions recorded where noted during the minutes approval.
Items recorded but not decided: several staff follow‑up items were assigned (for example, building inspector and police follow‑up on a nuisance property reported during public comment and a mapped booth location to be specified for Fall Fest raffle sales).
