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Recorder seeks Tyler payments integration, fraud-alert service and a small mailing fee for certified documents
Summary
Recorder office requested funds to implement Tyler Payments for credit-card processing (which could also support liquor auditor needs), a fraud-notification system for recorded documents (one-time $7,500 setup plus ~$540/year), and proposed charging a small flat fee to cover postage and envelope costs for mailed certified copies.
Carrie Povey, chief deputy clerk, presented the recorder’s budget highlights to the commissioners, including a request to adopt Tyler Payments for credit-card processing, a fraud-notification service for recorded documents and a proposal to add a small mailing fee for certified documents.
Povey said Tyler Payments would replace an aging merchant system that is no longer supported and would also allow the auditing office (liquor licensing) to accept credit-card payments. She described issues with the county’s current AMS merchant provider and said Tyler’s integration would improve reliability and payment options.
On fraud-notification, Povey said the county budgeted for a fraud-alert system last year and that implementation has been slow; she said an upgrade and training were scheduled and the service would enable members of the public to subscribe to be notified if documents are recorded under their name. She described the initial setup cost at roughly $7,500 and an ongoing annual license near $540; she said other Idaho counties have implemented the system and that it is voluntary and free to the public to subscribe.
Povey asked commissioners to consider adding a small, flat mailing fee (for example $1) to cover envelopes and postage when the office mails certified marriage licenses, birth records or other certified documents. She noted the office currently charges a copy fee ($1) and a certification fee ($1) but does not charge for postage; mailing can create an out-of-pocket cost when customers are out of state or need expedited handling.
Povey also asked for funds for an additional plot filing cabinet and noted ongoing microfilm scanning costs have risen because the vendor changed contract terms. Several line items for postage and repair/maintenance were increased modestly to reflect current spending patterns.
Commissioners asked about fraud-alert demand; Povey said she receives several calls a month about fraud concerns and that the service helps detect attempted title fraud. No formal action was taken; Povey said she hopes implementation of the fraud-notify system will be completed before October so recurring costs could be lowered if the project finishes under budget.
