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Committee asks for overtime reporting added to quarterly summary; staff to draft legislation option
Summary
Members discussed overtime as a pensionable cost and asked that overtime reporting be added to the administration's quarterly summary (chapter 106 code requirement); auditors and staff said adding a dedicated schedule would require legislation and agreed to draft options.
Committee members on June 17 pressed for clearer, regular oversight of department overtime and asked that a one-page overtime schedule be added to the administration’s required quarterly summary so the council can track trends.
Philip Peterson, speaking for the auditor’s office, told the committee the quarterly summary is outlined in chapter 106 of the city code and that the auditor’s office reviews the summary and presents a report to the council. “If this is an item that the council wants to do, I just say we add another requirement that there's a separate schedule,” he said, and staff confirmed adding a formal requirement would require legislation.
Committee discussion noted overtime is increasingly pensionable under FRS (Florida Retirement System) changes for police and fire, which raises the effective cost of overtime because pension contributions would be added to overtime pay. Members said some departmental overtime can be managed through staffing and relief pools, and others said preapproval and supervisory controls (cited from prior inspector general work) can materially reduce avoidable overtime.
No vote was taken. The auditors were asked to draft model legislation or schedule language that would add overtime reporting to the quarterly summary and to propose what metrics should be included (e.g., dollars by department, comparisons to prior periods, position caps and vacancy counts).
