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Council approves schedule change, contracts, facility-fee amendment and a vendor renewal
Summary
The Aransas Pass City Council approved several administrative actions and contract items at its June 16 meeting, including awarding an ERP contract, authorizing an RFP for a stormwater pump station, approving a gate-fee amendment for ballfield games, renewing a professional services agreement and accepting the city secretary's resignation.
The Aransas Pass City Council took several administrative and contracting actions at its June 16 meeting. Key outcomes:
• Meeting schedule: The council voted to cancel the July 7, 2025 regular meeting and schedule a special council meeting on June 23, 2025. A councilmember moved the measure and another councilmember seconded; the motion carried.
• Enterprise resource planning software: The council approved awarding the contract for RFP 2025-002 to Cassell for an enterprise resource planning (ERP) system for city accounting, payroll and utility billing at an amount of $115,670. City staff said partial funding of $99,658 is already earmarked from a 2024 tax note and that implementation could take 12–18 months.
• Stormwater pump station RFP: The council authorized staff to advertise a request for proposals to build a stormwater pump station at Wheeler and Huff, representing a fourth station for the city's drainage system; staff said FEMA funds and other secured funds will be used for the project and they will return with bid results for council approval.
• Facility license amendment (ballfields): The council approved an amendment to the facility license agreement with Roland Pena to allow a $5 entry/gate fee for industrial-team games at the city's ballfield complex. The amendment was presented to help the leaseholder collect revenue to offset maintenance and lease costs; the motion specified the fee applies to industrial-team games.
• Professional services renewal: The council approved Amendment No. 2 to the professional services agreement with SafeBuilt Texas, Inc. for plan review, inspections and related services through June 9, 2026. City staff said the city uses SafeBuilt on an as-needed basis while recruiting to expand in-house inspection capacity.
• Personnel: The council accepted the resignation of City Secretary Candace Garrett effective June 16, 2025; the motion recorded that Garrett will remain on payroll through June 20, 2025.
Most votes were routine and recorded as "aye" with the chair calling the motion carried; individual vote tallies by name were not recorded in the meeting transcript except where a speaker said "Aye." Where staff provided cost or schedule details, they said those items would return to council for awards or contract approvals after bidding or further planning.
