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Riley County Commission accepts TK Elevator proposal, authorizes negotiations for courthouse, Carnegie and health department units
Summary
The Riley County Commission voted to accept a sole proposal from TK Elevator and authorized staff to begin negotiations for modernization of three elevators at the courthouse, Carnegie Building and health department; commissioners discussed schedule, proprietary parts and an optional two‑way video feature.
The Riley County Commission voted Thursday to accept a proposal from TK Elevator and authorized county staff to begin negotiations for modernization of the courthouse, the Carnegie Building and the health department elevator units.
Commissioners and public works staff said TK Elevator was the only vendor to respond to the county's request for proposals and that many elevator components and parts are proprietary to that vendor. Public works staff said the proposal included monitoring/subscription services to track performance and maintenance issues.
Public works said the company proposed payment milestones that include a substantial upfront payment when the contractor starts work and a final 25% payment upon completion. Commissioners discussed the cash‑flow risks of paying significant sums up front and the county’s limited leverage if it refused to pay and the county remained out of code or with unreliable elevators.
The proposal included an optional two‑way video capability; the proposal listed a $15,000 deduct if the county chose to forego the two‑way video. Commissioners parsed that figure during the meeting; one commissioner read the proposal as a $15,000 total deduct while others read it as approximately $5,000 per elevator. County staff recommended installing the video now because a state code change may make it mandatory and it could cost more to retrofit later.
Staff estimated the work would be staged so not all elevators are out of service at once. The vendor estimated 18–25 weeks for lead time (ordering materials) and about 4–5 weeks of uninterrupted work per elevator, though commissioners heard scenarios that could extend the calendar time. The county plans to start with the courthouse elevator, then the Carnegie Building and the health department.
Commissioners also discussed procurement approach going forward. Staff said the county may use a sole‑source procurement for similar elevator projects in the future because of the limited regional supplier pool. Commissioners emphasized transparency in sole‑source procurements.
Action: a motion to accept the TK Elevator proposal and begin negotiations passed unanimously.
Commissioners asked staff to return with a contract and the negotiated terms before final execution.
