American Fork council accepts FY2024 audit, approves contracts, awards road rehab and appoints David Bean

The American Fork City Council voted to accept the city's annual financial statements for the fiscal year ending June 30, 2024, approved several city contracts and awarded the FY2025 100 West road rehabilitation contract while also receiving an audit presentation that found documentation weaknesses for two park-tax grant recipients.

The council's acceptance of the annual financial statements followed a presentation by the city's audit presenter. "It's basically an unmodified opinion," the auditor said, describing the audit as a "clean" opinion. Council member Hunter moved to accept the fiscal-year-end statements and Council member Holly seconded; the recorded votes on the motion were aye by the council members who responded when called, and the motion carried.

Why it matters: the audit acceptance finalizes the city's official fiscal-year reporting and clears the city for next steps on budgeting and reporting. The park-tax audit results that council heard also identified control weaknesses that produced findings for two grant recipients; one recipient returned $1,937 to the city as part of the finding.

In the audit presentation, staff described procedures that reviewed disbursements and controls for entities receiving park-tax funds. Staff said two findings stemmed from two expenditures, one for Live American Fork and one for the Friends of American Fork Library grant, where supporting documentation was missing and auditors could not determine whether the expenses were appropriate for the park-tax funds. A staff member reported, "The finding of a thousand $937. So they returned that funding to the city, as part of that finding." The item was presented as discussion only; no council motion followed on the findings.

On appointments and contracts, the council approved the appointment of David Bean to the Parks and Recreation Committee for a term ending in 2029. Council member Taylor moved the appointment and Council member Hawley seconded; the motion passed by recorded aye votes from members who responded during roll call on the item.

The council approved a multi-tier tree-care contract that designates Diamond Tree Experts as the primary vendor, Harbor Plus as secondary and TreeWise as tertiary. The motion was moved by Council member John and seconded by Council member Hawley; the council recorded aye votes and approved the contract.

Council members also approved a contract with Axon Enterprise Inc. to provide Cradlepoint devices for the department's 32 in-car Axon cameras (dashcams). The motion to approve the contract was made and seconded and passed by recorded ayes.

On infrastructure, the council accepted Geneva Rock Products' bid and awarded the FY2025 road rehabilitation project on 100 West from 300 South to 700 South in the amount of $1,922,063.50, and approved a construction and engineering contingency held by the city of $190,000. The council briefly discussed the likelihood of partial closures during construction, public involvement for communications, and the project schedule. Council members noted the work would be impactful but emphasized phased closures and public communication plans.

The council also adopted an ordinance vacating a portion of a public utility easement in the Ella Subdivision (Flat A) located at 498 Lower Connecticut East. Council member John moved to adopt the ordinance; Council member Taylor seconded and the motion passed with recorded aye votes.

Finally, the council approved a resolution reaffirming the city's commitment to develop a citywide fiber-optic network and authorized the mayor to enter an amended memorandum related to network development with partnering firms referenced in the packet (Strata and Centricom referenced during discussion). A motion to approve the resolution carried on recorded ayes.

Votes at a glance: all formal motions recorded on the agenda passed during the meeting. Recorded motions and outcomes are summarized in the actions array included with this article.

The council adjourned following a motion by Council member John and a second by Council member Tater; all present responded "aye."