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County approves $25,000 property-tax software purchase; maintenance added to budget
Summary
Lincoln County approved purchasing a new property-tax system for $25,000 in year one with $12,500 annual maintenance thereafter; the purchase requires a budget modification because it was unbudgeted for 2024.
Lincoln County commissioners approved the purchase of a new property-tax software system for the Tax Commissioner’s office after staff evaluated replacement options following a vendor retirement.
Tax Commissioner (name not specified in the record) told the board that Governmental Systems Inc. (Georgia Tax Collection System) was selected after a review with the county’s IT director and finance director; staff said the product has been in business since June 2021 and that peer counties (McDuffie and Wilkes) use it and reported satisfaction. The first-year cost presented to the board was $25,000; Director Walton (IT) confirmed the system will run on existing county servers without additional modification.
Why it matters: The current vendor, Governmental Systems Inc. (the county’s tax software vendor in 2024), notified the county last year that it was retiring its product as of June 30, 2025. The Tax Commissioner said the purchase is necessary to maintain tax-collection operations.
Budget and maintenance: Staff reported the year-two and onward annual maintenance cost would be $12,500. Because the purchase was unbudgeted for 2024, the board approved transferring contingency funds and modifying the tax commissioner’s budget to cover the expense. The board authorized the chairman and clerk to sign the contract.
Vote: The motion to approve the purchase (first-year cost $25,000, future maintenance $12,500) carried on a voice vote (motion by Commissioner Antonakis; second by Commissioner Henderson).
Ending: County staff were authorized to execute the contract and to proceed with data conversion and implementation with the vendor; the Tax Commissioner said data conversion and setup are included in the year-one price.
