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Committee approves public-works aggregate contracts, airport boiler award and forwards small donations to council
Summary
The Finance Committee approved awarding multi-year aggregate materials contracts to two vendors, recommended a local bid for two airport boilers, and moved a $500 donation for postpartum support to full Council for formal acceptance.
The Finance Committee approved several procurement and donation items across Public Works, the airport and other departments.
Public Works: staff recommended and the committee approved a multi-year contract to supply aggregate materials (loam, crushed rock, sand, gravel) using multiple vendors to secure low prices for specific items. City staff said they received seven bids and split awards between two low bidders: Leeds Concrete (low bidder on seven of 11 items) and Sergeant Corporation (low bidder on the remaining four items). The committee approved moving forward with contracts for both vendors. Staff described the annual estimated high cost for Leeds Concrete as about $73,009.50; staff said the aggregate contract is a three-year agreement and that the pricing from bidders would be locked for the three-year term unless renegotiated.
Airport boilers: staff recommended awarding a purchase for two boilers at Building 96 (138 Main Avenue, the airport) to local bidder F.W. Webb for about $50,611. Staff said the two boilers themselves cost $40,516 and additional materials and delivery brought the total to approximately $50,611. The committee moved and seconded the recommendation. Staff said airport maintenance personnel will install the boilers in-house.
Donations: the committee moved a council order to accept a $500 donation from Carrot Top Corporation to support supplies for a milk-and-cookies postpartum and lactation support group; the donation requires formal acceptance by the full Council under the city's appropriations process and will appear on next week's Council agenda.
Committee members asked about price stability for the aggregate contract and were told the bids would lock prices for the three-year period; any modifications would require negotiation. For the boilers, staff said the higher out-of-state bid likely reflected mobilization and shipping costs. Staff emphasized that the airport had budgeted $65,000 for the boilers in its capital plan and that the recommended local bid was well within that budget.
Each item had motions and seconders recorded in the committee discussion; formal roll-call vote tallies were not recorded in the transcript.
