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Board reviews proposed Regulation 3620R on immediate athletic eligibility appeals
Summary
Superintendent staff presented a draft regulation spelling out an application and review process for requests for immediate athletic eligibility when pupils transfer; the proposal creates a two‑member review panel with a 10‑day decision window and an option to appeal to the full seven‑member board.
Haywood County Schools staff presented a draft regulation, referenced as Regulation 3620R, to govern applications for immediate athletic eligibility when pupils transfer into a school outside the regular pupil reassignment timeline.
The draft clarifies steps and timelines: after a pupil reassignment is approved, families would have 10 days to submit an immediate‑eligibility application to the board assistant. The board chair would name a two‑member panel to review the application and issue a decision within 10 days; applicants could then appeal in writing within 10 days to the remaining board members and the remaining seven members would vote at a called meeting.
Staff said the reasons listed on the application mirror categories discussed in prior work sessions and include statutorily protected or required categories such as McKinney‑Vento (homeless/unaccompanied youth), safe‑school transfers and medical or mental‑health exceptions. The packet specifies documentation that should accompany each application (for example, medical notes for health‑related requests). Board members asked for clarity on how the two‑member panel would be selected, how a split decision would be handled (it would proceed to the seven‑member vote), and whether language should be simplified for non‑English families. Staff said the pupil reassignment approval step remains with principals and that the immediate‑eligibility application is a separate review process.
Graham Haines, a district staff member presenting the draft, said the item could be presented for first reading or approval at the next board meeting; several board members indicated they had reviewed the draft and were comfortable moving it forward for a Monday vote. Staff noted the regulation would be included in policy 3620 and its accompanying regulation.
