Board approves multiple change orders, contract amendments and final acceptances

The Indianapolis Board of Public Works on Feb. 12 approved a batch of construction change orders, professional-service agreements and contract amendments described by staff as routine project-management and procurement actions.

Key contract actions approved included:

- Change order No. 1 to ST-45067 (South County Line Road, added travel lanes) with Renasant, Inc.: increase of $14,427.27 and 365 calendar days added to substantial/final completion due to parcel acquisition delays along the corridor. Staff said three structures remain to be demolished and the project is scheduled to bid in July 2026.

- Change order No. 1 to GT-33-1 (Southeastern Avenue multi-use trail) with OTCO Inc.: increase of $158,251.70 and 10 days added to the substantial/final completion date to add sidewalks and make signal/ramp upgrades at State Street.

- Professional services agreement ENG25001: as-needed traffic engineering services with Burgess and Neiple, not to exceed $350,000, to continue Vision Zero work formerly funded through the Metropolitan Planning Organization.

- Professional services LD15038: Eagle Creek Levee Segment EC-12C rehabilitation with Christopher B. Burke Engineering LLC, not to exceed $350,000, agreement expiration 12/31/2027. Staff said the project will cover preliminary analysis and design; the Stormwater Group confirmed that Citizens Energy Group does not contribute financially and that the work is a city responsibility and primarily funded from stormwater user-fee revenues.

- Multiple job-order contract (JOC) amendments: annual escalation factor of 1.89% applied to several on-call construction JOCs (Reith Riley, F.H. Paschen, S.N. Nielsen and F.A. Wilhelm) and extension for one additional year; staff explained the change is based on a yearly update to an engineering-news-record construction-cost index used to adjust the Gordian catalog modifiers.

- On-call and program-management amendments, including continued program management for the Elanco development with Crawford, Murphy & Tilly (increase of $378,100; new not-to-exceed $2,501,845; expiration extended to 12/31/2027), and multiple amendments to extend agreement expiration dates for design, land acquisition and on-call services.

- Amendment to MT-23,002 for Pacers Bike Share expansion with B-Cycle LLC: no change in contract amount ($1,207,000); expiration extended to 12/31/2025 to allow remaining purchases and maximize grant funding (staff said ~80% federal participation for that project).

- Solid waste collection agreement extensions: amendments ratified to extend existing vendor agreements (Waste Management of Indiana LLC; Republic Services of Indiana LLC) to 12/31/2025 to allow the city to complete procurement for new collection contracts.

- Multiple fleet and materials contract ratifications and extensions, including CDL training services with C1 Truck Driver Training LLC; snow-plow blades with Cooper North America LLC (increase $121,000; new total $363,000); Goodyear police‑grade tires with Pumps Tire Service Inc. (increase $250,000; new total $575,000); and milestone hot-mix asphalt material supply extended for an additional season, with estimated expenditures about $1,000,000 over the extension term.

Staff also recommended and the board approved final acceptances for three construction contracts: Bakeway Drive over Avon Creek drainage improvements (final amount $326,026.74, Yardberry Companies Inc.), Fourth Street over Falcon Creek (final amount $724,173.85, Pontum Contractors, Inc.), and CW-22-1 excess curb/sidewalk/ramps 2023 (final amount $1,397,266.34, CC&T Construction LLC). Board members voted on each item, and staff recorded motions and seconds; every listed motion carried as recorded in the meeting transcript.

Board members asked questions during several presentations about schedule impacts, funding sources, and the mechanics of annual contract-modifier adjustments; staff provided details on parcel acquisitions delaying County Line Road work, the rationale for JOC modifier updates, and that stormwater user fees and federal participation fund particular projects. Where contracts had inadvertently expired, staff recommended ratification and one-year extensions to avoid service interruptions and allow orderly procurement.

All listed amendments, change orders and final acceptances were approved by the board at the Feb. 12 meeting.