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Finance committee reviews phone-system upgrade; board approves three in-service workshop addenda
Summary
District finance committee described a proposed phone system replacement estimated at about $93,000 plus $3,200 monthly maintenance; the full board approved three addendum items to fund in-service workshops totaling $7,000.
The Bernards Township Board of Education's finance report described a recommended replacement of the district's phone system and the board approved three addendum items for professional development workshops.
During the finance report, a board member summarized the proposal: the district solicited vendor proposals and the recommended system from Extell would provide approximately 600 new phones at an estimated one-time cost of about $93,000 with monthly maintenance around $3,200. The committee requested staff seek one additional local quote from Verizon.
Separately, the board considered three addendum items, which were presented and approved in a roll-call vote. The addendum items were:
- In-service day workshop for Finch Writing Club: $1,000 - In-service day with Dr. Kristen Holly Turner (information literacy): $1,500 - In-service day workshop on artificial intelligence (shared project): $4,500
The board approved the three addendum items in a roll-call vote with all recorded members voting yes.
The finance committee also summarized an auditor finding related to the student activity fund: some receipts were not deposited timely. The committee called the finding "minor" and said corrective actions include communicating the student activity fund policy to all staff.
No final procurement decision for the phone system was recorded on the meeting agenda; the committee recommended moving forward but asked staff to obtain an additional vendor quote before formal contracting.
