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District previews BoardDocs/Diligent agenda platform; representative outlines features and costs
Summary
A vendor demonstration for the BoardDocs/Diligent board-management platform showed searchable, role-based access to agendas, documents and annotations. The vendor quoted an annual base price of about $7,000 and a $1,000 live-stream add-on.
The Chester County Board of School Trustees heard a demonstration of BoardDocs (now part of Diligent) during its February 2025 work session, including how the platform would present agendas, packets and archives to both the public and board members.
A vendor representative demonstrated a public-facing page that links agendas, minutes and board maps, and a board-member view that shows executive-session-only items. The representative said the system supports subscription notifications for members of the public, keyword search across all materials, split-screen packet and video viewing, an internal document library, and the ability to annotate and track “goals” such as strategic plans or building projects. The vendor also noted options to publish documents to the board only, preventing sensitive attachments from being available to the public until the board directs otherwise.
Panelists discussed rollout logistics and cost. The vendor quoted an annual subscription of about $7,000 for the community edition, which includes agenda/minutes management, unlimited agendas and storage, 24/7 support and board-member annotation tools. Additional add-ons include committee-manager functionality and an optional live-stream integration; the representative said the live-stream side-by-side integration typically runs about $1,000. The district’s superintendent, Dr. Sutton, said administrative staff would need “several months” to migrate current documents and to train board and staff users.
Board members asked how many districts use Diligent products in the state; the vendor said roughly 40 districts across both legacy and newer platforms. Board members and administrators discussed trade-offs: fewer emailed attachments and PDFs versus the staff time needed to migrate existing files and to maintain the system.
No formal action was taken during the demo. The demonstration was informational; the board did not vote to adopt or contract for the platform during the meeting.
