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Votes at a glance: Poteau School Board approves minutes, financials, contracts, personnel and activity requests
Summary
The Poteau School Board approved routine minutes and financial items, accepted FEMA cybersecurity grant-backed contract, approved fundraisers and an out-of-state field trip, and approved resignations and several reemployment and hiring actions during the meeting.
At the meeting the Poteau School Board recorded a series of routine and personnel votes. The following actions were taken by roll-call or recorded motion during the session.
- Approval of minutes: The board approved minutes for the regular meeting of Jan. 13 and the special meeting of Jan. 17, 2025. (Motion moved and seconded; roll-call vote approved.)
- Financial reports, encumbrances and change orders: The board approved the January financial reports, encumbrances and listed purchase orders. The district noted revenue and expenditure variances due to prior-year timing of state aid and ESSER fund use; building fund revenue delay tied to redbud funding and expenditures related to work at 3003 Broadway. (Roll-call vote approved.)
- Board-appointed positions: The board approved annual appointments of Kelly Watson as board minute clerk and Cheryl Duncan as encumbrance clerk. (Roll-call vote approved.)
- Adaira cybersecurity contract and FEMA grant: The board approved the district’s contract with Adaira (two-year suite) and purchase of a FortiGate firewall, to be covered by an $86,549 FEMA State and Local Cybersecurity Grant. District staff said federal line-item approval is pending. (Roll-call vote approved.)
- Activity fundraisers: The board approved two fundraisers for 2024–25 (after-school program and thespian club). (Roll-call vote approved.)
- Out-of-state trip: The board approved a PKMS ACE Club trip to the Living Museum in Hot Springs, Arkansas, in April. (Roll-call vote approved.)
- Surplus items: No surplus items were presented for approval.
- Facilities and transportation items: The board received an update on the 3003 Broadway site (window wrap, internal signage, fire alarm installation) and on vehicle delivery timing; two activity buses expected in April, electric bus deliveries on hold pending federal funding actions.
- Executive session and personnel actions: The board entered executive session under Title 25 Oklahoma Statutes §307(B)(1) to discuss personnel. After returning, the board approved resignations of Mr. Hopkins and Ms. Shepherd; approved hiring Ms. Shepherd as PHS custodian; and approved reemployment of the listed administrators and directors for the 2025–26 school year. (All motions approved by roll call as recorded in the transcript.)
Where the transcript did not identify a member by name for a mover or seconder, the record lists the motion and records the roll call result as shown in the transcript. The board did not record any failed motions in the minutes excerpted in the transcript.
