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Wellington to issue RFP for automated speed-detection and LPR school-zone system aiming for operation by next school year
Summary
Council directed staff to issue a new RFP for automated speed-detection and license-plate-reader (LPR) enforcement tied to school zones; staff said the RFP would be released immediately, due back by March 12, and returned to council April 8 with a target operational date of Aug. 11, 2025.
Wellington staff told the council they will issue a town-specific request for proposals for an automated speed-detection and license-plate-reader system aimed at school-zone enforcement and community safety.
Staff said they reviewed multiple piggyback options and vendors and decided that issuing a tailored RFP would produce a cleaner procurement and reduce the risk of protracted negotiations. The RFP text was complete and staff said it could be released immediately; proposals would be due by March 12 and staff planned to return a recommendation to council on April 8. Staff said most vendors told them a selected vendor would need 60 to 90 days to become operational, and the town’s target go-live date is Aug. 11, 2025, the first day of school mentioned in the meeting.
Staff advised that the RFP will require all-in pricing, using a percentage split for revenue-sharing rather than base-dollar fees. Staff said the town will require interoperability with the existing LPR system, Flock, and that the town’s preference is to include a Flock Falcon LPR camera on the system rather than a noncompatible camera that would later be integrated.
The town identified a proposed selection committee and said staff would apply a cone-of-silence policy once the RFP is released. The proposed committee members named in the meeting included Jonathan Rinesville, Nicole Coats, Eric Juckett, Bill Silliman and Bruce Wagner. Staff said one scoring criterion will be the vendor’s implementation schedule and that the RFP will include liquidated-damages language to incentivize meeting the operational deadline.
Ending: Council agreed with the approach to issue an RFP rather than piggyback a cooperative contract; staff will release the RFP, evaluate proposals, and return to council with a recommendation in April so installation could be completed before the 2025 school year start.
