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Middleton council amends records retention schedule to align ballot retention with state guidance
Summary
The council approved a resolution changing the city's records retention schedule to allow destruction of ballots the state classifies as temporary, resolving a discrepancy that left seven boxes of ballots held by the city.
The mayor and Middleton city council approved Resolution 516‑25 to modify the city’s records retention schedule so that ballots the state classifies as temporary may be destroyed under the city’s schedule.
Miss Hobbs told the council she found a discrepancy between the city’s current retention policy — which treated certain ballots as permanent — and the state’s classification of those ballots as temporary. She said the city is holding seven boxes of ballots that are duplicate used ballots, not sample ballots. Under state rules, sample ballots must be kept permanently, but the duplicate used ballots may be treated as temporary.
Miss Hobbs said she would include those items on her next destruction list once the schedule is changed. Council members asked no substantive questions and moved to approve Resolution 516‑25; the motion was seconded and carried by voice vote.
The change authorizes city staff to reconcile the city retention schedule with state classifications and to proceed with scheduled destruction of records that the state designates as temporary, subject to the city’s destruction list process and any legal holds that may apply.
