Committee approves multiple public‑safety contracts and budget items, including payroll services and medical‑direction agreements

The Employee Relations & Public Safety Committee considered and recommended approval of multiple contracts and change orders affecting public‑safety operations across DeKalb County. Committee action covered payroll services, medical‑direction contracts for Fire Rescue and the E911 center, communications hardware and software, vehicle outfitting and emergency equipment purchases.

Key approvals and committee actions (motions passed by voice vote unless noted):

- Payroll processor (ADP LLC): The committee approved a change order and three‑year extension of the multi‑year contract for payroll tax filing, wage deductions, employment verification and Affordable Care Act compliance services (agenda item 20250‑131). Staff requested total funds not to exceed $1,085,000 to extend ADP’s services through Dec. 31, 2027; the item was recommended for approval.

- Medical director agreement (Fire Rescue): The committee recommended approval of a five‑year medical‑direction agreement with The Emory Clinic for the Fire Rescue medical director role, amount not to exceed $544,235.84 (agenda item 20250‑139). The medical director approves protocols, supports quality improvement and training; staff identified Dr. Carr as the current medical director and provided a CV in the backup materials.

- Medical director agreement (E911 center): A separate five‑year medical‑direction agreement with Emory (Dr. Romero) for E911 call‑taker medical direction was recommended for approval at a total not to exceed $341,884.51 (agenda item 20250‑142). The contract includes an escalator; staff said the 2025 cost is $65,954.69 with 3% annual increases thereafter.

- Dashcam and security equipment (Fire Rescue): A change order to purchase dash cam equipment, accessories, licensing and installation across fire stations (using OMNIA Partners cooperative pricing) was recommended, with funds requested not to exceed $681,597.41 (agenda item 20241‑666). Staff said the purchase responds to break‑ins at stations and provides parking‑lot security for 26 stations.

- Radio purchase (Motorola): The committee recommended approval of a $40,000 increase to add five radios for the radio team that manages public‑safety radios countywide (agenda item 20241‑674). The radios assist the E911 radio team with programming and maintenance tasks.

- Storage area network (NetApp): The committee approved replacement and expansion of a storage area network to handle growing multimedia and backup needs, with funds not to exceed $188,328.82 (agenda item 20241‑524). Staff said the new system will hold images and video produced by the NextGen 911 upgrade.

- Vehicle outfitting (ProLogic ITS LLC): The committee approved an increase to a contract to outfit an additional 50 police vehicles, not to exceed $157,102, to catch up on late vehicle outfitting (agenda item 20241‑602).

- Ammunition contracts: The committee ratified the second annual option year for multiple ammunition contracts used by Police Services, the Sheriff’s Office and the Marshal’s Office, with a combined not‑to‑exceed amount of $342,000 (agenda item 20241‑606). Staff noted ammunition is required for recruit training and biannual officer qualification.

- Mobile generator for warming center (Power and Energy Services Inc.): The committee recommended ratifying an emergency purchase of a 150‑kilowatt mobile diesel generator for the Toby Grant Recreation Center to support warming/cooling‑center operations, not to exceed $133,535 (agenda item 20250‑0052). Staff said the unit will be portable and used across critical facilities; plans to add quick‑connect transfer switches were mentioned.

For most items, committee discussion was procedural and supportive; staff presenters described operational need, funding sources (where stated) and vendor selection methods (cooperative purchasing or sole source where specified). Several items were noted as ratifications of emergency purchases or change orders that were already executed and subsequently presented to the committee for approval.

What to watch: County staff said audit reviews remain open for some emergency procurements and that a few contract extensions include escalators or calendar‑alignment language to be finalized. The committee requested follow‑up reporting on implementation details where appropriate (for example, storage capacity tied to the NextGen 911 rollout).