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Leesburg RTC seeks clearer budget line, considers driver‑feedback signs after cost increases
Summary
The Residential Traffic Commission discussed shifting its $36,000 annual allocation into a discrete RTC budget line for fiscal year 2026, and debated purchasing driver‑feedback signage and other enforcement hardware after vendors raised unit and subscription prices.
Residential Traffic Commission members and staff reviewed the commission's operating budget and several procurement items, including radar/driver‑feedback signs and message trailers, and discussed moving the commission's existing $36,000 allocation into a dedicated RTC line item in the town budget.
Renee LaFollette explained staff had worked with finance to reclassify the existing $36,000 typically held inside Public Works into specific object codes (striping, equipment, studies) under an RTC organizational code so commissioners could more directly approve purchases without routing routine requests to Town Council for sign‑off.
Commissioners supported the administrative change and asked staff to pursue it with Council during the next budget cycle; staff said the fiscal‑year 2026 budget process required documents in mid‑March and asked commissioners to identify any desired increases early.
Members also reviewed quotes for driver‑feedback hardware. The commission had previously approved purchasing radar trailer units and smaller driver‑feedback signs; staff reported vendor quotes had risen under a contract renewal and that Jamar‑brand units (quote details provided at the meeting) were one option. The transcript recorded two price points discussed during the meeting: roughly $9,544 for a feedback sign package without strobe lights and $12,597 for a package including red/blue strobe units; staff noted some items had been paid from prior fiscal allocations.
Staff and police emphasized operational constraints: installation costs, site foundations and recurring maintenance/subscription fees all affect total ownership cost, and unit prices differ for single installs versus batch installations. Commissioners asked staff to secure firm quotes and confirm whether purchases could be executed under existing contracts or required a new procurement action.
The commission also discussed longstanding program needs such as an updated Residential Traffic Commission manual; staff estimated a consultant rewrite could be in the tens of thousands of dollars and suggested seeking grant or consultant proposals for a scoped rewrite. Commissioners signaled interest in pursuing a manual update and asked staff to estimate a rough order of magnitude for the work.
