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Vandalia council approves sidewalk, water‑main and water‑meter contracts; two appointments confirmed
Summary
The council unanimously approved three resolutions awarding contracts for sidewalks and a water‑main replacement, and authorized up to $500,000 to buy ultrasonic water meters; the council also confirmed appointments to boards and swore in a new board member.
At its Feb. 3 meeting, the Vandalia City Council approved three resolutions awarding construction contracts and authorizing the purchase of water meters, and confirmed appointments to local boards.
Resolution 25‑R‑10: The council awarded the bid for removal and replacement of certain curbs and sidewalks to Cote Construction LLC at a bid price of $420,930. City staff said bids were publicly opened Jan. 14, 2025; four sets of specifications were issued and three acceptable bids were received, with bids ranging from $420,930 to $628,750. Director Borton recommended awarding the contract to Cote Construction LLC as the lowest and best bid. The motion to approve passed 6-0 (Councilwoman Dugan moved; Vice Mayor Blakesley seconded).
Resolution 25‑R‑11: The council awarded the Kenneth Avenue Water Main Replacement Project to Sturm Construction at their bid of $550,000. Staff reported that 11 sets of specifications were issued and 10 acceptable bids were received; bids ranged from $550,000 to $675,360.50. Director Borton recommended awarding the contract to Sturm Construction Inc. The motion passed 6-0 (moved by Councilman Follick; seconded by Vice Mayor Blakesley).
Resolution 25‑R‑12: The council authorized the purchase of Badger E Series ultrasonic water meters and appurtenances from Buckeye State Pipe and Supply Company Inc. for an amount not to exceed $500,000. City staff said public works crews have been installing new ultrasonic meters to replace failing meters and transmitters; the appropriation in the 2025 capital improvement budget includes $500,000 in the water and sanitary sewer funds for this multi‑year citywide replacement. Director Borton recommended the purchase; the motion passed 6-0 (moved by Councilwoman Dugan; second by Council member Lewis).
Appointments and swearing in: The council approved appointments to boards and commissions. The council voted 6-0 to appoint Steve Stephanaitis (spelled in the recorded oath as "Steve Stephanaitis") to the Board of Zoning Appeals and to appoint Steven Poncak as the council’s second appointment to the Community Reinvestment Area Housing Council Board; Steve Stephanaitis was sworn in at the meeting. The mayor also verbally recommended Amos Nip to fill an open position on the Community Reinvestment Area Housing Council Board during the meeting; the mayor’s recommendation was announced on the record.
Roll‑call tallies for the resolutions and appointments were unanimous among the six members present. The council recorded votes of yes from Council member Dugan, Council member Lewis, Councilman Follick, Council member Abalos Weaver, Vice Mayor Blakesley and Mayor Herbst on each item.
Meeting materials included bid documents and staff memoranda recommending award to the lowest responsive bidders; staff noted the number of bid submissions and the bid ranges. No objections or amendments to the award recommendations were recorded during council discussion.
