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Board approves revised credit-card policy with CFO oversight and reimbursement clause
Summary
Trustees approved a rewritten policy governing use of district credit cards, adding CFO custody for cards, return deadlines and reimbursement provisions for missing receipts after debate about past misuse and state board findings.
Trustees approved a revision to Policy 6423 governing use of district credit cards at the board meeting on Jan. 28.
Discussion: Trustee Gomez and other speakers raised past instances of credit-card misuse and a State Board of Accounts citation. Trustees debated how to balance convenience for travel and accountability. Several trustees said the revised policy narrows card issuance to conference use, places temporary custody and distribution under the CFO, and includes requirements for timely return and receipt submission. Trustee Diane Smith and others said the CFO will have authority to deactivate cards that are not returned within the policy-prescribed time.
Vote and next steps: The policy was approved by unanimous roll call. The board directed the CFO to finalize procedures and to provide oversight and a mechanism for reimbursement if receipts are not produced.
Why it matters: The policy governs how board members and administrators will charge district travel and conference expenses and creates a clear chain of custody and financial accountability intended to prevent prior problems from reoccurring.
