Pryor Creek City Council approved a batch of consent-agenda items during its Dec. 3, 2024 meeting, including spending tied to library services, renewal of the library’s integrated system software and reimbursement for a police recruit’s academy hours from a donations account. A separate bid for golf-course improvements was pulled for further documentation and tabled to the next meeting.

The council approved the library’s participation in the Oklahoma Virtual Library Consortium and a $3,000 payment to OverDrive to maintain access to audiobooks and e-books. Carrie, the library director, said the digital service is “a service that is vital to the library and to our community,” and warned that losing consortium access would remove the library from Libby, the consumer app used by patrons.

Council members also approved renewal of the library’s integrated library system (ILS) software from Biblionix, which the director described as the “backbone” of library operations, handling inventory, patron accounts and automated notices. The council voted in favor of the ILS renewal after the library director described it as the least expensive option for a library the city’s size and noted the system reduces postage costs by sending texts and calls automatically.

On policing, the council approved a reimbursement for CLEAT (police academy) costs charged by another agency for an officer’s academy hours. City staff said the expense will be paid from a donations account rather than the city’s general fund; the finance staff explained the donations accounts require reconciliation and that balances have varied in internal reports.

Council members completed roll-call votes for these consent items. Several members said they were reluctant to approve expenditures until the city’s accounting glitches are fully corrected, but they supported the library and police items as essential services.

Separately, the council pulled a bid for golf-course cart-pad improvements (American Sun’s Asphalt Services LLC) after a member noted a missing non-collusion affidavit in the packet. Council amended the motion to table the bid to the next meeting, remove a previously listed $25,000 Cherokee Nation grant from the funding plan (because staff said that grant had already been reallocated), and extend the vendor’s bid acceptance period by 15 days so the city can gather the missing documentation.

Votes at a glance (selected consent items)
- OverDrive membership (library digital content): approved (motion: Lamar; second: Brown). Roll call recorded: Trammell yes; Gauthier yes; Smith yes; Lamar yes; Shropshire yes; Bradshaw yes; Brashears yes; Brown yes.
- Biblionix ILS renewal (library integrated system): approved (motion: Brown; second: Bradshaw). Roll call recorded: Conthier yes; Smith yes; Lamar yes; Shropshire yes; Bradshaw yes; Brashears yes; Brown yes; Trammell yes.
- CLEAT / police academy reimbursement (paid from donations account): approved (motion: Cholla; second: Bradshaw). Roll call recorded: Brown yes; Trammell yes; Smith yes; Lamar yes; Shropshire yes; Brashears yes; Bradshaw yes.
- American Legal Publishing recodification payment (city code recodification): approved (motion: Cholera; second: Lamar). Roll call recorded: Brashears yes; Brown yes; Trammell yes; Gauthier yes; Smith yes; Lamar yes; Shropshire yes; Bradshaw yes.

What council members said
- “This is a service that is vital to the library and to our community,” the library director said of OverDrive. She also described over 2,400 digital checkouts in November and said the library’s digital usage exceeds physical checkouts this month.
- Finance staff cautioned that a reconciliation glitch in the city’s accounting system has produced inconsistent donation-account balances and that staff are working to fix historic records before the end of the fiscal year.

Why it matters
The items cover core services (library access, software that runs patron accounts) and personnel costs for public safety. Council members approved most routine and recurring expenditures but paused higher-dollar procurement until required bid documents and assurances are on file.

What’s next
The American Sun’s Asphalt Services LLC bid for golf-course cart pads was tabled to the Dec. 17 meeting pending submission of the non-collusion affidavit and final funding clarification. Staff said they will provide the missing bid documentation to the mayor’s office and council as soon as possible.