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Board approves calendar, selects municipal advisor and underwriter; several routine items pass
Summary
At its Jan. 20, 2025 meeting, the West Bend Joint School District No. 1 Board of Education approved the 2025–26 school calendar, accepted audited 2023–24 financials, and selected PMA and Baird as municipal financial advisor and underwriter, respectively. The board also approved the consent agenda and moved into executive session by roll call.
The West Bend Joint School District No. 1 Board of Education on Monday approved a slate of administrative and financial actions including the 2025–26 school year calendar, selection of a municipal financial adviser, and underwriting services to support a voter-approved facilities referendum.
The board voted to approve the 2025–26 calendar, accepted audited financial statements for the fiscal year ending June 30, 2024, approved the consent agenda, and authorized proceeding with the recommended municipal financial adviser and underwriting firms. The meeting concluded with the board voting unanimously by roll call to adjourn into executive session under Wisconsin statutes.
The calendar approved by the board restores a one-day fall break (listed as Oct. 24 on the proposed calendar) and establishes the student last day as June 9, 2026; the district noted state statutory constraints on start dates and minutes of instruction. The board also approved specific start/end dates for early learning programs (start Sept. 8, end May 21) as part of that calendar action.
On financial services, administration recommended PMA Securities LLC (PMA) as the district's municipal financial adviser after reviewing proposals. The board then approved negotiation with PMA to finalize terms; administration said final contract details and fees would be brought back for board consideration. The board separately approved Baird as underwriter following a presentation that outlined a two-phase financing approach for the referendum projects and market conditions.
The board approved the audited financial statements for the year ended June 30, 2024 and adopted the proposed fund balance designation presented by district auditors at a prior meeting.
The consent agenda, approved without further discussion, included minutes from the Jan. 6 regular meeting and executive session, two new contracts and 12 renewals, one retirement, donations for weight room equipment, the 2025—6 facilities capital plan, the 2025—6 technology projects, open enrollment projections and a certified staff salary ceiling.
The meeting ended with a motion to enter executive session under Wisconsin Statutes —6 19.85(1)(c) and 19.85(1)(e) and consideration of a preliminary notice under Wisconsin Statute —6 118.24; the roll call vote recorded all named board members voting yes.
Votes at a glance
- Approval of agenda: Motion moved by board president (unnamed); second by Kelly (board member). Voice vote recorded as "Aye." Outcome: approved (voice vote recorded). Note: no roll-call tally provided in the record.
- Consent agenda: Motion moved by board president (unnamed); second by Melanie (board member). Voice vote recorded as "Aye." Outcome: approved (voice vote recorded).
- 2025—6 school calendar: Motion moved by board president (unnamed); second by Dr. Tamez. Voice vote recorded as "Aye." Outcome: approved. Notes: calendar includes fall break Oct. 24; student last day June 9, 2026; early learning programs start Sept. 8 and end May 21.
- Municipal financial adviser selection: Motion moved by board president (unnamed); second by Kelly (board member). Outcome: approved (voice vote recorded). Notes: administration recommended PMA Securities LLC; formal contract terms to be negotiated and returned to the board.
- Underwriting services selection: Motion moved by board president (unnamed); second (recorded). Outcome: approved (voice vote recorded). Notes: Baird presented underwriting plan and market update; further negotiations and final terms to follow.
- Audited financials and fund balance designation (year ended June 30, 2024): Motion moved by board president (unnamed); second by Mr. Jenkins. Outcome: approved (voice vote recorded).
- Motion to adjourn into executive session pursuant to Wisconsin Statutes 19.85(1)(c), 19.85(1)(e) and consideration under 118.24: Motion moved by board president (unnamed); second recorded. Roll call recorded as: Miss Aragon - yes; Miss Lang - yes; Dr. Tamez - yes; Miss Swaggart - yes; Miss Krueger - yes; Mr. Jenkins - yes; Mr. Donaldson - yes. Outcome: approved (unanimous roll call).
Ending
Board members and administration said additional paperwork and negotiated contract terms for the municipal adviser and underwriter will return to the board for formal contract approval; the administration indicated a February timeline for a resolution to authorize a first-phase sale of referendum bonds if market conditions are appropriate.
