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State Assessment Office Outlines Automated DLM Rostering, Cactus ID Requirement and Training Gaps
Summary
Assessment staff described a plan to automate DLM rostering based on the 1% flag in student records, explained Cactus ID requirements for teacher accounts, and reported the current DLM training and roster completion counts.
Assessment staff told directors the state is pursuing automated rostering for Dynamic Learning Maps (DLM) students using the 1% flag in student records to identify alternate-assessment students and then pulling teacher-student rosters nightly.
The office described the mechanics: when an LEA marks a student with the 1% flag in the SCRAM enrollment record, the state API pulls that student into DLM; the system will then use a Cactus ID provided in additional fields to create teacher rosters automatically. "So if we add the Cactus ID, we can then now move into a space automatically to create rosters for you," the presenter said.
Required local work and risks: the assessment office repeatedly told directors that a licensed teacher's Cactus ID is required for automated rostering and cautioned that manual roster edits could be overwritten by nightly automated loads. The presenter warned that errors could take up to 24 hours to resolve and that the only method to change an automated assignment is to update the Cactus ID in the student's record.
Training and current status: staff provided current DLM rollout counts: at the time of the meeting they reported about 4,469 students enrolled in DLM, roughly 1,900 users with active or pending roles, and about 405 users who had completed required training. The office said roughly 3,000 students lacked completed first-contact surveys and noted specific counts of students not rostered to each content-area roster (for example, hundreds not on ELA or math rosters). Staff urged LEAs to check rosters, provide Cactus IDs for teachers, complete teacher training and submit first-contact surveys early.
Paraeducator and proctor guidance: the presenter said paraeducators may serve as proctors if the district permits, but that the licensed teacher remains responsible and that proctors will see all students in a building if added as proctors. Staff also emphasized the importance of teachers accessing the DLM “test information page” (tips page) before testlets are delivered.
Next steps: the office said it will continue outreach, run trainings (two remaining district training dates listed) and monitor rostering completeness ahead of the DLM testing window. Districts were advised to contact assessment staff with SSIDs for students who should be exited or who should not be in DLM.
