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San Antonio HR to solicit $12.7 million employee life-insurance contract; timeline targets Jan. 1, 2026 start

2111908 · January 14, 2025

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Summary

The city’s Human Resources director briefed the Audit Committee on plans to issue an RFP for group and supplemental life insurance covering more than 13,000 employees, with an estimated $2.54 million annual cost and a three-year base term plus renewal options; proposals are due March 17, 2025.

Renee Bridal, director of the City of San Antonio’s Human Resources Department, told the Audit Committee on Jan. 14 the city will solicit proposals for group life, AD&D and supplemental life insurance for roughly 13,000 employees, with an estimated annual cost of $2.54 million and an estimated total contract value of $12.7 million for the three-year base term.

Bridal said the department expects to release the RFP at the end of January, hold a pre-submittal conference in early February, and set a proposal due date of March 17, 2025. The evaluation and negotiation timeline provided to the committee calls for evaluation in April, contract negotiation by June and City Council consideration in September for a planned Jan. 1, 2026 start date.

Bridal described the planned evaluation criteria: experience, background and qualifications (35 points); proposed plan (35 points); pricing (15 points); local preference (10 points); and veteran-owned small-business preference points (5 points). She said audited financial statements will be required and that the SBATA program has been waived for this solicitation. Bridal also said the funding source for the contract will be the city’s benefits fund and that the current contract expires at the end of the calendar year.

The item was presented as a briefing; no committee action was taken at the Jan. 14 meeting.

Key dates: RFP release late January 2025; pre-submittal conference early February; proposals due March 17, 2025; evaluation in April; negotiations by June; Council consideration in September; proposed contract start Jan. 1, 2026.