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Caswell County outlines timeline to convert student records to Infinite Campus by July 2025
Summary
District staff described a six-phase implementation to migrate from PowerSchool to Infinite Campus, emphasizing data cleanup, role configuration, training and an end-of-June launch window; the district expects state support for licensing and some training resources from DPI.
A district operations official told the school board that Caswell County Schools is preparing to replace PowerSchool with the statewide Infinite Campus student information system, with a target transition date in July 2025.
The official, who identified the district is in the data-cleanup phase, said the implementation plan includes six phases: (1) data cleanup in PowerSchool to ensure records convert correctly; (2) configuration and a trial (a test instance populated by district data, expected late February or early March); (3) role definition and assignment (setting granular permissions for users); (4) training for data managers and administrators; (5) system integration and a launch window targeted for the end of June; and (6) comprehensive training for teachers and other staff after conversion.
The district will use Campus Passport — Infinite Campus’s training platform — for role-based training modules, and the official said the state is covering many implementation resources through DPI, though food-service functionality was not included in the statewide purchase and will remain on a separate platform. The official said the district plans to designate a lead data manager position to provide school-level support during the rollout and will open communication channels and a knowledge-base hub with guides and tutorials for staff and families.
District staff described expected benefits including unified records, more real-time analytics, improved communication tools (including messenger and payment options) and streamlined administrative workflows. The official said districts will need to configure role permissions locally because each district’s staffing and role mix differ, and that work will be time-consuming.
Board members asked about teacher training timing, parent access and schedule impacts. The accountability and student information director, Miss Apple, said training for teachers is planned in August at the start of the school year; leadership and administrative roles will receive training earlier in the rollout. The official also said the conversion requires early completion of some PowerSchool tasks this spring — for example, course scheduling must be finalized earlier than usual to ensure an accurate transfer.
The district said some implementation costs can be supported from state technology funds and grants; travel for conference and training attendance remains an expected local expense. Staff asked the board to anticipate intense work through June to prepare data and roles for the July conversion.
