The Village of Lombard Board of Trustees on Thursday, Jan. 9 approved its consent agenda, authorizing payroll and accounts-payable disbursements and awarding multiple maintenance and professional-services contracts. The board also recorded that an application for a conditional use to operate a private school in the Woodlake Office Park had been withdrawn by the applicant after the property owner backed out of a lease.

The consent agenda included approval of village payroll and accounts-payable items: payroll for the pay period ending Dec. 14, 2024, listed at $991,222.32; accounts payable for the period ending Dec. 20, 2024, listed at $1,306,511.60; a payroll entry for the period ending Dec. 28, 2024, listed at $1,125,300.78; and an accounts-payable entry for the period ending Jan. 3, 2025, listed at $2,097,692.50. (A line in the transcript for accounts payable for the period ending Dec. 27, 2024 appears garbled and is reported here as transcribed; see audit.)

On land-use items forwarded from the Plan Commission, the board recorded recommendations or approvals for conditional uses and zoning variations under the Lombard Village Code. Items presented on consent included conditional-use recommendations for contractor equipment and material storage yards at 324 Eisenhower Lane North (Davie Tree) and 10 West North Avenue (Chicago Pallet); a conditional use for building materials sales and storage at 11 North Chase and 734 East St. Charles Road; and a set of proposed variations for 614, 618, 622, 626 and 630 West Meadow Avenue (Soraya Subdivision) to allow a 30-foot minimum front-yard setback for lots 1–4.

Public-works and service contracts approved on consent included:

- Village right-of-way tree and stump removal contract renewal: waiver of bids and award to Homer Tree Care Inc., not to exceed $52,495. This item was described as the first of two possible one-year extensions; the contract term was stated to expire Dec. 31, 2025.

- Thomas Engineering Services professional-services agreement: staff requested board approval for Thomas Engineering to continue engineering inspection activities for the Community Development Department for calendar year 2025 (contract amount not specified in the transcript).

- Detention pond maintenance and improvements — water-surface monitoring services: waiver of bids and award to Environmental Aquatic Management LLC of Algonquin, in an amount not to exceed $23,100 for 2025 and $24,000 for 2026 for monitoring and maintenance of village ponds. Staff said Environmental Aquatic Management was deemed most favorable of two proposals received.

- Detention pond maintenance and improvements — native plantings management services: waiver of bids and award to Bedrock Earthscapes LLC of Wheaton in the amount of $23,600 for maintenance of natural vegetation at various village locations; staff said Bedrock Earthscapes was deemed the most qualified of respondents.

Board members voted by roll call to approve the consent agenda as presented. Roll-call votes recorded “aye” from the trustees who participated: Trustee Levesque; Trustee Puccio; Trustee Dudek; Trustee Militello; and Trustee Wagner. The board then moved to adjourn; the same trustees recorded “aye” on the motion to adjourn.

On the withdrawn conditional-use item (consent agenda item H), village staff said the applicant’s principal emailed a request to withdraw the petition after the property owner pulled out of the lease agreement. Staff told the board that any trustee may remove an item from the consent agenda; a trustee requested that item H be removed from the consent agenda and the minutes reflect the withdrawal.

No public hearings were held, and the meeting concluded without an executive session.

Votes at a glance

- Approval of minutes of the regular meeting of Dec. 19, 2024: motion recorded (mover identified as Trustee Militello); roll-call ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Wagner.

- Approval of consent agenda (payroll, accounts payable, zoning items forwarded from Plan Commission, and contracts listed above): approved by roll call; ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Wagner.

- Motion to adjourn: approved by roll call; ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Wagner.

Why it matters

The consent agenda bundled payroll and significant accounts-payable disbursements, routine land-use recommendations from the Plan Commission, and multiple maintenance and inspection contracts. The awards for pond monitoring and native planting maintenance carry multiyear service implications for village stormwater management and public-rights-of-way vegetation upkeep. The withdrawal of the private-school conditional-use application removes a land-use matter that had been scheduled for consideration, and staff recorded the withdrawal as due to a lease issue between applicant and property owner.