The Village of Lombard Board of Trustees on Jan. 9 approved its consent agenda, advancing payroll and accounts-payable payments, renewing and awarding several maintenance and professional-service contracts, and accepting Plan Commission recommendations on conditional uses and a subdivision setback variation. Separately, a conditional-use application to open a private school at Woodlake Office Park was withdrawn after the prospective property owner pulled out of a lease agreement.

The consent agenda approved payroll and accounts-payable items that staff presented to the board. Staff reported payroll for the period ending Dec. 14, 2024, of $991,222.32 and payroll for the period ending Dec. 28, 2024, of $1,125,300.78. The board recorded accounts-payable amounts of $1,306,511.60 (period ending Dec. 20, 2024) and $2,097,692.50 (period ending Jan. 3, 2025). The transcript record for the accounts-payable amount for the period ending Dec. 27, 2024 is unclear in the meeting record and was not specified clearly to the board.

The Plan Commission recommendations included conditional-use approvals or recommendations to approve for the following properties: 324 Eisenhower Lane North (Davie Tree) to allow a contractor equipment and material storage yard in the I limited industrial district; 10 West North Avenue (Chicago Pallet) for outside materials storage in the I limited industrial district; and 11 North Chase and 734 East St. Charles Road to allow a building-materials sales and storage establishment in the B4 Corridor Commercial District. The board also considered the Soraya Subdivision (614, 618, 622, 626 and 630 West Meadow Avenue) and the Plan Commission's recommendation to approve a variation to permit a 30-foot minimum front-yard setback for lots 1 through 4 in the R2 single-family residence district "irrespective of the front yard setback of existing single-family dwellings on abutting lots," as presented by staff.

The board approved renewal and award of several contracts on the consent agenda: a village right-of-way tree and stump removal contract renewal with Homer Tree Care Inc. in an amount not to exceed $52,495 (first of two possible one-year extensions, expiring Dec. 31, 2025); a professional services agreement with Thomas Engineering for construction inspection services for community development work in 2025 (contract amount not specified in the meeting record); a detention-pond water-surface monitoring services agreement with Environmental Aquatic Management LLC of Algonquin for amounts not to exceed $23,100 for 2025 and $24,000 for 2026; and native-planting maintenance services for detention ponds awarded to Bedrock Earthscapes LLC of Wheaton in the amount of $23,600 for 2025. Staff advised that Bedrock Earthscapes and Environmental Aquatic Management were judged the most favorable firms among proposals received.

On the consent agenda, staff also noted that consent agenda item H''an application for a conditional use to operate a private school at Woodlake Office Park'had been withdrawn by the applicant. Jason, a village staff member, told trustees that the applicant has advised that the application is being withdrawn and that an email from the school's principal indicated the property owner had pulled out of the lease agreement. Jason said, they couldn't secure the lease the way that they had wanted and have respectfully withdrawn.

The minutes of the Village Board's Dec. 19, 2024 regular meeting were approved by roll call. The board then unanimously approved the consent agenda items recorded on Jan. 9. No public hearings or public participation occurred at the Jan. 9 meeting, and the board did not convene an executive session before adjourning.

The board concluded its meeting with a motion to adjourn, which passed by roll call. The Village will carry forward the approved contracts, Plan Commission recommendations and the Soraya Subdivision setback variation for final implementation steps as provided in the consent package and staff follow-up.

Votes at a glance:
- Approval of minutes, Dec. 19, 2024: motion by Trustee Militello; second recorded as Brian; roll-call ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Bochner; outcome: approved.
- Approval of consent agenda (payroll, accounts payable, Plan Commission recommendations, contract awards/renewals): motion by Brian; second by Bob; roll-call ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Wagner; outcome: approved.
- Motion to adjourn: motion by Bernie; second by Dan; roll-call ayes recorded from Trustees Levesque, Puccio, Dudek, Militello and Wagner; outcome: approved (meeting adjourned).

What the board did not decide or that remains to be finalized: the withdrawn conditional-use application for a private school was removed from the agenda at the applicant's request and no further board action was taken. The Thomas Engineering professional services agreement was approved by the consent motion, but the transcript did not specify the contract dollar amount during the meeting presentation.