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County procurement update: Sixth Street change order, metal detectors, ARPA obligations and pending bids
Summary
Bannock County procurement staff briefed commissioners on multiple projects: a $2,882 change order for Sixth Street renovations, rolling courthouse metal detector installations, fuel-bin and generator procurements, and an ARPA spending update showing obligations exceeding available funds by about $112,000.
Bannock County procurement staff presented a multi-item update to the Board of Commissioners covering small change orders, ongoing procurements and ARPA spending obligations.
Shanda Crystal, chief procurement officer, asked commissioners to sign a Federal Surplus Property Utilization Questionnaire required for an event-center tractor; staff said the tractor was placed into use March 15 and title transfer conditions would be met if the property remains in authorized use for the required period.
Crystal also recommended approval of change order No. 4 for the Sixth Street renovation with Centimeters Company for $2,882. She said the change order covers cold-weather concrete additives, a credit for the ribbon curb and valley gutters, additional curb and sidewalk replaced at Clark Street, removal of deteriorated concrete near the courthouse replaced with asphalt, and a protective bollard at a building corner. Crystal said the project’s change-order contingency now totals $63,875, against an original rough estimate of $100,000 for change orders; she expects at least one more change order related to interior security work.
On courthouse security, Crystal said the county is coordinating installation of new metal detectors at building entrances and plans “rolling closures” so entrances can be taken offline, equipped, and reopened without prolonged public disruption. She said a vendor has offered April as a potential installation window and staff will work with courthouse administration on public notices and staging.
Procurement staff also reported on several open solicitations: a fuel-bin bid for four delivery locations (Millcannon, Landfill, Event Center and Ridge) that was posted and has already drawn questions from new vendors; a detention-center diesel-generator procurement that held a mandatory pre-bid attended by three companies with a second pre-bid scheduled; and a potential contract for direct-testing services with AverHealth, where staff said a state contract turned out not to be statewide and the county is pursuing whether it may piggyback; if not, staff will go out to bid.
Comptroller Christopher reported an ARPA (American Rescue Plan Act) tracking spreadsheet that shows all ARPA funds currently obligated and that obligations exceed available funds by about $112,000; he said staff will begin formal reporting next week and that most projects are now under contract. He asked commissioners for input on future reporting cadence and noted staff will try to avoid spending ARPA until reporting processes are in place.
Commissioners approved Crystal’s requests and the change order by voice vote.
