Leesburg commission corrects minutes, discusses vacancies and plans AI governance briefing
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Summary
The commission approved a correction to its minutes, discussed two open commission seats with appointments expected after Jan. 14, and members agreed to accept a short AI governance briefing at a future meeting; bylaws for virtual meetings and the officer election were also mentioned.
The Leesburg commission made a procedural correction to its minutes, discussed two current vacancies on the commission, and scheduled follow‑up items including an AI governance briefing and consideration of bylaws for virtual meetings.
The commission voted to amend the minutes of the December meeting to reflect the correct month for an earlier item; the motion was seconded and carried by voice vote. Members later moved to adjourn and the motion to adjourn carried by voice vote.
Why it matters: filling vacancies affects quorum and the commission's ability to meet, and several members signaled interest in preparing the town for AI‑related purchasing and governance decisions.
Vacancies and appointments
Commission members asked about status of two open seats and were told the council will address commission appointments on Jan. 14, when appointees typically appear on the consent agenda. One member noted that former Commissioner Eric resigned recently; staff said town clerks and the town manager's office are coordinating next steps.
AI governance briefing and bylaws
One commissioner offered to prepare a 10‑ to 15‑minute briefing on AI governance. Commissioners and staff described AI governance as a cross‑departmental task that will require a town‑level committee to review vendor requests and proposed uses, not solely an IT responsibility. The presenter said the commission's input will be requested as the town develops policy and review structure.
Separately, members discussed forthcoming bylaws and a virtual‑meeting policy that was previously approved by council; staff said an all‑virtual meeting option is available with at least three days' notice under the current rules.
Votes at a glance
- Motion to correct the December minutes: approved by voice vote (mover/second not specified in the record).
- Motion to adjourn at the end of the meeting: approved by voice vote (mover/second not specified in the record).
Ending
Members noted the upcoming retreat and the Jan. 14 meeting when council appointments will be considered; election of officers and bylaw review were flagged for the next meeting cycle.